Publication and Academic Programs Specialist

h2bDepartment:/b/h2SOM Wichita Academic and Student Affairs (ASA)p style="text-align:inherit"-----/pMedical Educationh2bPosition Title:/b/h2Publication and Academic Programs Specialisth2bJob Family Group: /b/h2Professional Staffh2bJob Description Summary:/b/h2This position is primarily responsible for managing Kansas Journal of Medicine (KJM) operations, including manuscript submission, peer review, and publication processes. KJM is published on a bi-monthly schedule and this position supports and ensures deadlines are met. This position also supports required student enrichment programs and oversees the placement of medical students in hospitals and clinics during pre-clerkship years, ensuring meaningful experiences that enhance learning beyond the classroom.brbrA cover letter and resume/CV are required to be considered for this position.h2bJob Description:/b/h2pspanbJob Duties:/b/span/ppspan /span/ppbspanPublication Operations for the /span/bibspanKansas Journal of Medicine/span/b/ibspan (/span/bibspanKJM/span/b/ibspan) – 50%/span/b/pulliOversee the full publication process for KJM, including creating and publishing bi-monthly issues, and coordinating with writers, editors, and designers to ensure all content is high quality and aligned with the KJM brand.ulliManage new submissions by recording them and sending them to the review stage in Open Journal Systems (OJS)./liliPrepare submitted papers for the peer review process./lilispanWork with authors to obtain completed author agreements and license-to-publish forms, and to secure any required permissions for third-party materials. Work with authors to obtain executed author agreements and license to publish forms and obtain any necessary permissions for third-party materials./span/lilispanAssist authors with editing manuscripts./span/lilispanSupport faculty and researchers by editing and formatting their manuscripts to align with the author#39;s instructions./span/lilispanEdit and format all submissions to /spanispanKJM/span/ispan and involve all necessary reviewers and editors./span/lilispanServe as quality-control lead for /spanispanKJM/span/ispan, ensuring content goes through multiple stages of review./span/lilispanAssist with the final review of the bi-monthly issues./span/lilispanDistribute published issues school- and community-wide./span/lilispanSend bi-monthly issues to bundler for XML conversion for PMC indexing./span/lilispanCreate designs for journal covers for /spanispanKJM/span/ispan and prepare articles for upload to PubMed./span/li/ul/lilipspanMaintain a consistent, rigorous quality control system for articles, including a described peer review process on a public information page about the journal, as well as a plagiarism check for all articles./span/p/lilipspanServe as the primary point of contact for /spanispanKJM/span/ispan./span/p/lilipspanProvide authors and editors with access to usage statistics./span/p/lilipspanRespond to inquiries about guidelines, submission types, and formatting./span/p/lilipspanAssist in resolving issues with OJS./span/p/lilipspanHelp OJS users create accounts./span/p/lilipspanAddress and resolve any problems related to PubMed Central (PMC) or Digital Commons License (DCL)./span/p/lilipspanSupport the Assistant Dean for Undergraduate Medical Education in all /spanispanKJM/span/ispan-related activities./span/p/li/ulpspan /span/ppbspanAcademic Programs Support – 50%/span/b/pullipspanProvide administrative support for academic programs such as Certificates of Distinction, Honors, Scholarship, Enrichment, and Remediation (SER) Weeks, and Phase II Medicine as a Profession Weeks (MAP) and Ethical Dilemma in Medicine (EDM)./span/p/lilipspanEnter student information into Oasis and Blackboard platforms and generate reports when needed./span/p/lilipspanAct as a proctor for NBME accommodations testing./span/p/lilipspanAssist with organizing the annual School of Medicine Research Forum./span/p/li/ulpspan /span/ppspanThis job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It only is a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice./span/ppspan /span/ppspanbuWork Environment:/u/b/span/pullipspanThis will be an onsite position, working with medical trainees, faculty and staff./span/p/lilipspanHours typically 8am to 5pm. Occasionally work flexible hours to accommodate student needs./span/p/li/ulp/ppspanbuRequired Qualifications:/u/b/span/ppspanbEducation: /bHigh school diploma/span/ppspanbWork Experience:/b/span/pullipspanA minimum of 3 years working experience with manuscript management systems, i.e.., academic or medical publishing, or scientific/medical communications; or a combination of experience and relevant education./span/p/lilipspanFamiliarity with independent management of publication plans, journals, vendors, and compliance (e.g., GPP [Good Publication Practice], ICMJE)/span/p/lilipspanExperience with project coordination./span/p/lilipspanExperience working with confidential information./span/p/lilipspanMicrosoft Office products including Word, Excel, PowerPoint./span/p/li/ulp/ppspanbuPreferred Qualifications:/u/b/span/ppspanbEducation: /bBachelor’s degree in English, Communications, Journalism, Publishing, or related field./span/ppspanbWork Experience/b:/span/pullipspanExperience working with academic programs and/or student affairs in a post-secondary environment./span/p/lilipspanEditorial management/span/p/lilipspanClinical research coordination or regulatory writing/span/p/lilipspanExperience with Adobe InDesign/span/p/lilipspanCustomer service/span/p/li/ulpspan /span/ppbuSkills:/u/b/pullipspanAttention to detail/span/p/lilipspanIndependently set goals, organize data and make decisions/span/p/lilipspanProofread and edit documents for grammar and spelling/span/p/lilipspanStrong communication skills/span/p/lilipspanProven multi-task skills/span/p/li/ulpspan /span/ppbuspanRequired Documents:/span/u/b/pullipspanResume/CV/span/p/lilipspanCover Letter/span/p/li/ulp/ppbComprehensive Benefits Package:/b/pdivdivdivdivpCoverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. spanspana href="https://www.kumc.edu/human-resources/benefits.html" target="_blank"https://www.kumc.edu/human-resources/benefits.html/a/span/span/pp/pp/p/div/div/div/divh2bEmployee Type: /b/h2Regularh2bTime Type: /b/h2Full timeh2bRate Type: /b/h2Hourlyp style="text-align:inherit"/pp style="text-align:left"bCompensation Statement:/b/pp style="text-align:left"The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. /pp style="text-align:inherit"/ph2bPay Range:/b/h2$26.13 - $39.20p style="text-align:left"bMinimum/b/p$26.13p style="text-align:left"bMidpoint/b/p$32.67p style="text-align:left"bMaximum/b/p$39.20