Administrative Assistant, TRIO Educational Talent Search (Hammond, IN, US)

divdiv style="padding:10.0px 0.0px;border:1.0px solid transparent"div style="font-size:16.0px;word-wrap:break-word"H2 style="font-size:1.0em;margin:0.0px"bOverview of Administrative Assistant/b/H2 /divdivpspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Purdue Northwest's TRIO Educational Talent Search Program (ETS) is seeking an Administrative Assistant to join their team.  The TRIO ETS Administrative Assistant provides essential administrative, clerical, organizational and operational support to ensure the effective implementation of the program’s services and compliance with U.S. Department of Education TRIO regulations. This position supports the TRIO ETS team through student record management, financial documentation, communication coordination, and logistical support for program events, workshops, and travel.  The Administrative Assistant position is a critical part of the professional learning community that is expected to provide and perform a variety of administrative tasks./span/p p /p pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"strongPay:/strong/span/p ul style="list-style-type:disc" li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"$15.00 - $18.00/span/li /ul p /p pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"strongSchedule:/strong/span/p ul style="list-style-type:disc" li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Monday - Friday, 8:00 am - 4:30 pm/span/li /ul/div/divdiv style="padding:10.0px 0.0px;border:1.0px solid transparent"div style="font-size:16.0px;word-wrap:break-word"H2 style="font-size:1.0em;margin:0.0px"bDuties and Responsibilities of Administrative Assistant/b/H2 /divdivul li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Maintaining program calendars, scheduling meetings and events/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Arranging travel/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Handling program inquiries/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"On-boarding prospective students into the database/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Organizing file folders of program participants/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Reconciling program expenses/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Ordering materials for the program/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Creating mailing lists/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Provide visitors, parents, faculty, students, and staff with exceptional customer service, hospitality, and proactive problem solving measures/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Developing and maintaining an office environment that is conducive to professionalism/span/li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif"span style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Creating a productive climate and environment for students and staff on campus/span/li /ul/div/divdiv style="padding:10.0px 0.0px;border:1.0px solid transparent"div style="font-size:16.0px;word-wrap:break-word"H2 style="font-size:1.0em;margin:0.0px"bBenefits of Administrative Assistant/b/H2 /divdivdiv ul lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more/span/li lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanTen paid vacation days first year of employment/span/span/li lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanTen paid holidays/span/span/li lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanUniversity paid and matching contribution to retirement/span/span/li lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanUniversity contribution to Health Savings Account –/span/span ul lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanPlus, a chance to earn more through participating in University Wellness Initiatives/span/span/li /ul /li lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanEmployee Wellness Programs/span/span/li lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanPaid Parental Leave/span/span/li lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanTuition remission for you, your spouse and dependent children at any Purdue campus/span/span/li lispan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"For more information on our excellent benefit package, please visit: a href="https://www.pnw.edu/human-resources/benefits/" target="_self"https://www.pnw.edu/human-resources/benefits//a/span/li /ul /div/div/divdiv style="padding:10.0px 0.0px;border:1.0px solid transparent"div style="font-size:16.0px;word-wrap:break-word"H2 style="font-size:1.0em;margin:0.0px"bEducation of Administrative Assistant/b/H2 /divdivul li pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Requires a high school diploma/GED/span/p /li /ul/div/divdiv style="padding:10.0px 0.0px;border:1.0px solid transparent"div style="font-size:16.0px;word-wrap:break-word"H2 style="font-size:1.0em;margin:0.0px"bExperience of Administrative Assistant/b/H2 /divdivul li pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"One year previous administrative assistant experience in an office setting./span/p /li /ul/div/divdiv style="padding:10.0px 0.0px;border:1.0px solid transparent"div style="font-size:16.0px;word-wrap:break-word"H2 style="font-size:1.0em;margin:0.0px"bCore Competencies of Administrative Assistant/b/H2 /divdivul li pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Strong organizational skills and attention to detail./span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Demonstrated ability to manage multiple priorities and meet deadlines./span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Excellent written and verbal communication skills./span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Microsoft Office Suite (Word, Excel, PowerPoint), Canva, database systems, and digital filing systems./span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Familiarity with TRIO or similar college access programs preferred./span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Sensitivity to the needs of low-income, first-generation student populations./span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Demonstrated ability to handle confidential and sensitive documents/span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Ability to work independently, display strong decision-making, good judgment, excellent organization skills, and ability to multi-task, prioritize requests, and meet deadlines in a fast paced environment/span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Demonstrated knowledge of maintaining an information database and complex records/span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Ability to comply with university, financial, and program policies and procedures/span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Excellent verbal and written communication skills, and ability to work with a diverse group of people/span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Proficiency in Microsoft Office, Outlook, Excel, Google Docs, Social media outlets and Internet use/span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Must have the ability to supervise student workers/span/p /li li style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt" pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Must have ability to work with a diverse population/span/p /li /ul/div/divdiv style="padding:10.0px 0.0px;border:1.0px solid transparent"div style="font-size:16.0px;word-wrap:break-word"H2 style="font-size:1.0em;margin:0.0px"bAdditional Information/b/H2 /divdivdiv pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"spanProfessional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable./spanspan /span/span/p /div div pspan style="font-family:#39;trebuchet ms#39;, geneva, sans-serif;font-size:12.0pt"Purdue University Northwest is an equal opportunity/equal access university./span/p /div/div/divdiv style="padding:10.0px 0.0px;border:1.0px solid transparent"div style="font-size:16.0px;word-wrap:break-word"H2 style="font-size:1.0em;margin:0.0px"bFLSA Status/b/H2 /divdivNon-Exempt/div/div/div