Project Administrator - Full-time

Administrative San Diego, California p ng-non-bindable /pdiv style="margin-bottom: 15.0pt;line-height: normal;background: white;"span style="font-family: 'Polaris Book';"NBBJ is an award-winning design firm recognized as a /spanspan style="color: black;"a href="https://www.nbbj.com/news/time-names-nbbj-most-influential-company-2025" title="https://www.nbbj.com/news/time-names-nbbj-most-influential-company-2025"span style="font-family: 'Polaris Book';"TIME100 Most Influential Company/span/a/spanspan style="font-family: 'Polaris Book';", a /spanspan style="color: black;"a href="https://www.nbbj.com/news/for-the-fifth-time-fast-company-honors-nbbj-as-one-of-the-worlds-most-innovative-architecture-firms" title="https://www.nbbj.com/news/for-the-fifth-time-fast-company-honors-nbbj-as-one-of-the-worlds-most-innovative-architecture-firms"span style="font-family: 'Polaris Book';"Fast Company Most Innovative Architecture Firm/span/a/spanspan style="font-family: 'Polaris Book';" and a /spanspan style="color: black;"a href="https://www.nbbj.com/news/aia-national-recognizes-two-nbbj-projects-with-aia-national-honor-awards" title="https://www.nbbj.com/news/aia-national-recognizes-two-nbbj-projects-with-aia-national-honor-awards"span style="font-family: 'Polaris Book';"two-time 2025 AIA National Honor Award/span/a/spanspan style="font-family: 'Polaris Book';" recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals /spanspan style="color: black;"a href="https://nbbj.vercel.app/contact/locations/boston" title="https://nbbj.vercel.app/contact/locations/boston"span style="font-family: 'Polaris Book';"around the globe/span/a/spanspan style="font-family: 'Polaris Book';", a career at NBBJ will inspire you to be extraordinary. You can learn more /spanspan style="color: black;"a href="https://nbbj.vercel.app/our-story" title="https://nbbj.vercel.app/our-story"span style="font-family: 'Polaris Book';"about our firm/span/a/spanspan style="font-family: 'Polaris Book';", see /spanspan style="color: black;"a href="https://www.nbbj.com/careers" title="https://www.nbbj.com/careers"span style="font-family: 'Polaris Book';"what it’s like to work here/span/a/spanspan style="font-family: 'Polaris Book';" and explore /spanspan style="color: black;"a href="https://nbbj.vercel.app/work-and-ideas/work/all" title="https://nbbj.vercel.app/work-and-ideas/work/all"span style="font-family: 'Polaris Book';"recent projects/span/a/spanspan style="font-family: 'Polaris Book';" and /spanspan style="color: black;"a href="https://nbbj.vercel.app/work-and-ideas/ideas/all" title="https://nbbj.vercel.app/work-and-ideas/ideas/all"span style="font-family: 'Polaris Book';"ideas/span/a/spanspan style="font-family: 'Polaris Book';" at /spanspan style="color: black;"a href="https://www.nbbj.com/" title="https://www.nbbj.com/"span style="font-family: 'Polaris Book';"NBBJ.com/span/a/spanspan style="font-family: 'Polaris Book';". Join us to make an impact today! /span/divdiv style="margin-bottom: 15.0pt;line-height: normal;background: white;"divstrongThe role at a glance:/strong/divdivstrongNBBJ San Diego/strong is seeking a strongProject Administrator/strong to provide administrative support during design and construction phases.  The Project Admin will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and implement new processes to create the high performance environment for our team. The ease and ability to work with and integrate into a diverse team of designers and project managers would serve the candidate well in our highly collaborative environment./divdivbrstrongIn your new role, you will:/strong/divdivulliWork directly with the project manager to provide administrative support of all team members/liliCommunicate with clients, consultants and regulatory agencies/liliSchedule and attend project meetings; compose, edit and post meeting notes/liliPrimary gatekeeper for document posting including coordination with project managers for document uploads, downloads, file transfers, reprographics, etc./liliReview, monitor and maintain document file structure /liliCoordinate team travel arrangements, as needed/liliCoordinate delivery of drawings, specifications and other project documents/liliMiscellaneous administrative duties, including general correspondence, filing, archiving, as needed by project teams./li/ulstrongWhat you will need to succeed:/strong/divdivulli10 - 15 years in an A/E industry project support or administrative support capacity required/liliBA or BS degree or higher preferred/liliAbility to handle multiple priorities in a fast-paced environment/liliCollaborative demeanor with desire to work with and integrate into a diverse, creative team essential/liliKnowledge and understanding of design project process is key for success in this role/liliMust be detail-oriented and highly organized with an unmatched ability to multi-task/liliExcellent written and verbal communication skills/liliExpert user of complex calendar/scheduling functions in Microsoft Outlook/liliStrong computer skills including mastery of Microsoft Office Suite required/li/ul/divdivemThe hourly range for this role is anticipated to be between $36.00 and $41.00. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience./em/divdiv /divdivemThis role requires individual to be based in the United States. /em/div/div p ng-non-bindableNBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer./p