ADMINISTRATIVE ASSISTANT

div h4Job Details/h4 divstrongLevel/strong: nbsp;nbsp;nbsp;Entry/div divstrongJob Location/strong: nbsp;nbsp;nbsp;Greenhaven Terrace - Sacramento, CA/div divstrongPosition Type/strong: nbsp;nbsp;nbsp;Full Time/div divstrongSalary Range/strong: nbsp;nbsp;nbsp;$20.00 - $22.00 Hourly/div divstrongJob Shift/strong: nbsp;nbsp;nbsp;Day/div /div h4Description/h4p style="margin-bottom:8px"span style="font-size:11pt"span style="background:white"span style="line-height:normal"span style="font-family:Calibri,sans-serif"bspan style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"span style="color:#494949"Job Summary:/span/span/span/b/span/span/span/span/p p style="margin-bottom:8px"span style="font-size:11pt"span style="background:white"span style="line-height:normal"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"span style="color:#494949"The Administrative Assistant receives visitors, answers phones, accesses needs, contacts proper authority, and performs related administrative/clerical duties.nbsp;This position will also perform customer service, basic accounting, and organizational tasks to promote the financial health of the organization./span/span/span/span/span/span/span/p p style="margin-bottom:8px"nbsp;/p p style="margin-bottom:8px"span style="font-size:11pt"span style="background:white"span style="line-height:normal"span style="font-family:Calibri,sans-serif"bspan style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"span style="color:#494949"ESSENTIAL JOB FUNCTIONS:/span/span/span/b/span/span/span/span/p ul lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Provides orientation checklist; reviews/collects checklist once orientation is completed./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Ensures CalPERS and long-term care paperwork are completed and sent to organizations./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Reviews job postings for accuracy. /span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Performs clerical duties such data entry, typing, filing, maintaining room labels, updating census reports, and other clerical duties/projects as needed./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Creates/codes invoices and sends to AP; research financial statements; tracks checks received.nbsp; /span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Works with Executive Director to streamline admissions process, transportation schedules, and directions to community activities./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Assists Guest Specialist with office amp; emergency supply inventory; assists in scheduling tours for marketing; maintains marketing supplies and reorders supplies as needed./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Collects and communicates resident admissions information; documents residentsrsquo; admission. /span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Prepares fliers for activities and community events./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Sorts/logs packages received, delivered, and picked up./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Updates resident/staff rosters, sign/in out log, visitorsrsquo; logs, weekly occupancy report.nbsp;nbsp; /span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Checks office machines daily and reports need for service or repair promptly.nbsp;nbsp;nbsp; /span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Responds to all inquiries; documents correspondence including complete information into CRM system./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Schedules and conducts tours; ensures facility is always tour-ready amp; community tour back-up tree is updated daily.nbsp; /span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Provides advance notification to department managers/supervisors regarding preparation and follow-up for admissions (both new admissions and re-admits)./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Represents the community by participating in local events, fairs, professional organizations./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Provides new residents and families with welcome gift, community information and coordinates with Life Enrichment Supervisor to orient new resident to the community./span/span/span/span/span/span/span/span/li /ul h4Qualifications/h4brp style="margin-top:8px; margin-bottom:8px"span style="font-size:11pt"span style="background:white"span style="line-height:normal"span style="font-family:Calibri,sans-serif"bspan style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"span style="color:#494949"QUALIFICATIONS:/span/span/span/b/span/span/span/span/p ul lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Proficient with Microsoft Office (Word, Outlook, Excel)./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"High school diploma and 2 years of clerical experience/span/spanspan style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Strong analytical and problem-solving skills./span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Strong oral and written English communication skills; bilingual a plus!/span/span/span/span/span/span/span/span/li lispan style="font-size:11pt"span style="background:white"span style="color:#494949"span style="line-height:normal"span style="tab-stops:list .5in"span style="font-family:Calibri,sans-serif"span style="font-size:12.0pt"span style="font-family:quot;Arialquot;,sans-serif"Knowledge of basic accounts payable and receiving procedures./span/span/span/span/span/span/span/span/li /ul p style="margin-left:48px"nbsp;/p