Clerk II (Monday through Friday 7:30am-3:30pm) - Full-time

pstrongShift Time: 7:30am - 3:30pm, Monday through Friday/strong/p pstrongSet Pay Rate: $19.10/strong/p pstrongLocation: Aberdeen Proving Grounds/strong/p pstrongEssential Functions: /strong/p ul liComply with all Agency policies and procedures and follow contract specifications/li liPromptly respond to all calls or messages from supervisor or designated representative/li liPerform clerical and administrative functions ensuring accuracy and completeness/li liAssist in the development and implementation of a wide variety of office practices and procedures/li liMake simple adaptations and interpretations of a limited number of substantive guides and manuals/li liUsing administrative skills, assist in the recognition of issues, inconsistencies, potential problems, discrepancies related to office operations and report to site management/li liDevelop and maintain information and files for the site/li liDevelop and maintain computer record keeping systems for the site/li liAnswer phone, take and deliver messages, forward calls as necessary/li liProvide assistance to visitors and announce to appropriate personnel/li liHandle inquiries and simple issues and refer problems to site management/li liReview incoming correspondence, sort, and route mail as well as send and receive faxes/li liFax, e-mail, FedEx documents to corporate headquarters; make photo copies as needed/li liTake service calls and maintenance requests from customers, forward as required/li liPrepare and sign routine correspondence; send correspondence out as required/li liMaintain flow and output of work, prepare and forward documents as required/li liMake decisions regarding the priority, frequency, and sequencing of job duties/li liSchedule appointments and make arrangements for conferences and meetings/li liAttend meetings, take notes, and distribute minutes/li liAssist with new hire paperwork, verify completeness, and forward as required/li liCoordinate personnel and administrative forms for the office and forward to corporate/li liComplete requested reports and review for accuracy/li liAssist with payroll, forward time sheets, and prepare staffing reports/li liAssist in the analysis of payroll reports and data and contribute suggestions to site management/li liDistribute paychecks/li liMay handle petty cash/li liAssist in the input of Quality Control data, completion of reports, analysis of QC treads and data analysis, and contributes to decisions regarding the effectiveness of the QC program and individual performance/li liMaintain administrative supplies at acceptable level ordering as needed/li liOrder and distribute uniforms/li liComply with uniform dress code and personal hygiene standards/li liComply with all security procedures; wear ID badge(s) at all times while working at site/li liAttend and participate in in-service training, staff meetings, and other activities to facilitate professional development/li /ul pstrongSecondary Functions:/strong/p ul liPerform inventory/li liAssist Contract Administrator with a variety of administrative reports and other duties/li liClean and maintain equipment and keep office neat and organized/li liAssist in badging process for all new employees/li liPerform other duties and tasks as needed/li /ul p               *Duties, responsibilities, and tasks may change at any time with or without notice/p pstrongPhysical Abilities Needed to Meet Work Demands:/strong/p ul liAbility to sit, stand, and walk for long periods of time/li liAbility to go up and down stairs/li liAbility to reach above the head, bend, kneel, stoop/li liAbility to lift, carry, and push up to 50 lbs. regularly/li liAbility to work in dusty spaces or adverse weather conditions/li liAbility to see details on the floor, above the head, or on surfaces/li /ul pstrongJob Competencies Needed for Success on the Job:/strong          /p ul liAbility to work with limited direct supervision/li liAbility to maintain confidentiality/li liAbility to work without assistance to complete assignments/li liAbility to work in a constant state of alertness and with safety always in mind/li liAbility to follow directions and focus on tasks/li liAbility to make decisions and solve problems/li liAbility to be organized, flexible, and dedicated to quality service/li liAbility to handle tasks with judgement, tact, and accuracy/li liAbility to prioritize and manage multiple tasks effectively/li liAbility to analyze data and recommend corrective action/li liAbility to manipulate numbers/li liAbility to report problems or relate information/li liAbility to understand and comply with safety procedures and environmental requirements/li liAbility to read, write, and speak (communicate and relate information) English/li liAbility to understand terminology of the office unit/li liAbility to use a computer for data input and retrieval of information as required/li liAbility to file, type, photocopy, collate, and operate office machinery/li liAbility to maintain and submit reports, logs, and other paperwork in a timely manner/li liAbility to use and care for equipment and cleaning supplies properly/li liAbility to notice and report changes in work space conditions/li liAbility to complete tasks in a timely manner with numerous interruptions/li liAbility to attend work regularly according to assigned schedule and company policies/li liAbility to work a flexible schedule as required/li liAbility to attend and participate in training and work related meetings/li liAbility to deal with others in a positive, enthusiastic, respectful, and courteous manner/li liAbility to comply with all building, security, and company policies and procedures/li /ul pstrongOther requirements:  /strong/p ul liValid driver’s license from state of residence and ability to drive/li liLicense must have been valid for at least 3 years/li liIf driving a 15 passenger van, must be at least 25 years old/li liAcceptable driving record as determined by Agency’s insurance carrier and by Chimes DC policies and procedures/li /ul pstrongEssential Personnel: /strong/p pThis position is designated as essential.  This means that when the facility is faced with an institutional emergency, employees in this position may be required to remain at their work location or to report to work to protect, recover, and continue operations at the facility./p pstrongEducation:/strong/p ul liHigh school diploma or its equivalent/li liValid CPR/FR certification preferred/li liKnowledge of typing, filing, and office procedures, routines, and best practices/li liKnowledge of Computerized Maintenance Management System (CMMS) such as MAXIMO, SAMS, TAMS, JAMSstrong /strong/li /ul pstrongExperience:/strong/p ul liMinimum of two (2) years’ experience in clerical work including administrative duties/li liThorough knowledge of standard English, basic arithmetic, and modern office methods and equipment required/li liHigh degree of skill in typing and computer utilization/li liProficient in a variety of software including Word, Excel, and PowerPoint/li /ul pstrongSkills Test:/strong/p ul liTyping and Filing test/li /ul