Tax Administrative Assistant (Seasonal Part-Time)

lt;div class=quot;trix-contentquot;gt; lt;divgt; lt;stronggt;Key Responsibilities of Tax Administrative Assistantlt;brgt;lt;/stronggt;lt;brgt; lt;/divgt;lt;divgt;The ideal candidate will possess strong organizational skills, impeccable attention to detail, and the ability to handle confidential information with discretion. This role requires a proactive and resourceful individual who can anticipate the needs of executives and effectively manage multiple priorities in a fast-paced environment.lt;brgt;lt;brgt; lt;/divgt;lt;ulgt; lt;ligt;Provide administrative support to tax professionals, including managing calendars, scheduling appointments, and coordinating meetings.lt;/ligt; lt;ligt;Assist with tax return assembly and processing, including organizing client documents, preparing engagement letters, and tracking filing deadlines.lt;/ligt; lt;ligt;Organize, scan, and process tax-related paperwork efficiently.lt;/ligt; lt;ligt;Perform electronic document scanning and ensure proper archiving.lt;/ligt; lt;ligt;Manage the scan and autoflow process for client documents used by tax preparers.lt;/ligt; lt;ligt;Manage the mail for incoming client documents that have to be scanned and logged.lt;/ligt; lt;ligt;Greet clients and review tax documents from clients who visit the office and drop off documents.lt;/ligt; lt;ligt;Update tax projects to ensure a streamlined process for the tax department.lt;/ligt; lt;ligt;File documents for Tax Teamlt;/ligt; lt;ligt;Assist Tax Staff with appointments.lt;/ligt; lt;ligt;Maintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence.lt;/ligt; lt;ligt;Respond to client inquiries and requests in a professional and timely manner, both in person and via phone or email.lt;/ligt; lt;ligt;Collaborate with team members to ensure smooth workflow and efficient completion of tasks.lt;/ligt; lt;ligt;Assist with special projects and other duties as assigned by supervisors.lt;/ligt; lt;ligt; Process all certified and FedEx mailings to clients regarding tax documents.lt;/ligt; lt;ligt;Handle IRS correspondence as necessary.lt;/ligt; lt;ligt;Assist with various administrative tasks, including preparing and managing lunch for staff when required.lt;/ligt; lt;ligt;Provide support to the Business Owner (CFO) as needed.lt;/ligt; lt;ligt;Serve as a backup to the Front Desk Administrator and Tax Team Lean when required.lt;/ligt; lt;/ulgt;lt;divgt; lt;stronggt;Experience amp; Educationlt;brgt;lt;/stronggt;lt;brgt; lt;/divgt;lt;ulgt; lt;ligt;Exceptional client service with a demonstrated ability to develop and maintain outstanding client relationships is expected. lt;/ligt; lt;ligt;Strong knowledge and experience using Google Docs. lt;/ligt; lt;ligt;Deadline-Oriented: Comfortable working in a fast-paced, deadline-driven environment, particularly during tax season.lt;/ligt; lt;ligt;Tax Experience: 1-3 years of experience in tax-related roles, especially during tax season, is preferred but not required.lt;/ligt; lt;ligt;Effective Communication: Strong interpersonal skills to collaborate with individuals at all organizational levels.lt;/ligt; lt;ligt;Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks effectively.lt;/ligt; lt;ligt;Excellent communication skills, both verbal and written, with a professional and courteous demeanor.lt;/ligt; lt;ligt;Ability to maintain confidentiality and handle sensitive information with discretion.lt;/ligt; lt;ligt;Team player with a positive attitude and willingness to assist colleagues as needed.lt;/ligt; lt;ligt;Familiarity with tax terminology and procedures is desirable but not required.lt;/ligt; lt;/ulgt;lt;divgt;If you are a motivated and organized professional looking to start or advance your career in a dynamic Tax Firm, we encourage you to apply for the Tax Administrative Assistant position. Please submit your resume and cover letter outlining your qualifications and interest in the role.lt;/divgt; lt;/divgt;