Sr. Payroll Specialist

span style="font-size: 12pt"Overview/span : p style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 12pt;"We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 100 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the West Coast's premier universities and medical facilities, we design insightful workspaces with the latest technology to provide our clients with an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions have helped us expand our footprint, and now it is time to expand our team.  /span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 12pt;"One Workplace is committed to the development of empathetic leaders, diversification of talent, and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 12pt;"strongCompensation range:/strong $40.00-$47.50/hr/span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 12pt;"strongLocation: /strongSanta Clara (hybrid, on-site 3 days)/span/pp style="margin: 0px;"span style="font-size: 12pt;"strongHours:/strong Typical hours are Monday-Friday. You may be asked to work Weekends or Holidays if required for payment processing. Applicable holiday and overtime pay will be applied./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 12pt;"The base salary will be determined based on your location, experience, and the pay of employees in similar positions. Actual total compensation will be dependent upon the individual's skills, experience, and qualifications./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 12pt;"strongEmployee Benefits:/strong/span/pullispan style="font-size: 12pt;"15 days of PTO/span/lilispan style="font-size: 12pt;"9 Paid holidays/span/lilispan style="font-size: 12pt;"Medical/Dental/Vision Insurance/span/lilispan style="font-size: 12pt;"Profit Sharing/span/lilispan style="font-size: 12pt;"401k + Employer Match/span/lilispan style="font-size: 12pt;"Paid Parental Leave/span/lilispan style="font-size: 12pt;"Wellness App with reimbursement of up to $500 per year /span/li/ul Position Summary: p style="margin: 0px;"span style="font-size: 12pt;"strongPosition Summary/strong/span/pp style="margin: 0px;"span style="font-size: 12pt;"The Senior Payroll Specialist is responsible for the accurate and timely processing of multi-entity, multi-state payroll, ensuring compliance with federal, state, and local regulations. This role serves as a subject matter expert in payroll tax, complex earnings and deductions, benefits integration, and system troubleshooting. This role will also serve as the primary escalation point for payroll-related matters. The Senior Payroll Specialist works cross-functionally with HR, Finance, and external vendors to ensure payroll accuracy and compliance./span/pp style="margin: 0px;" /pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-size: 12pt;"strongKey Responsibilities/strong/span/pulli style="margin-left: .5in;"span style="font-size: 12pt;"Process end-to-end payroll for multiple entities and pay groups./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Ensure compliance with federal, state, and local wage and hour laws, tax regulations and reporting requirements./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Audit payroll data including earnings, deductions, benefits, and taxes./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Reconcile payroll reports, tax filings, and general ledger postings./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Manage complex payroll scenarios (prevailing wage, bonuses, retro pay, multi-state taxation)./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Coordinate with third-party vendors for benefits, garnishments, and tax filings./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Review and validate system integrations to ensure accurate data transfer./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Identify and resolve payroll discrepancies, over-payments, and underpayments./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Serve as the primary contact for all payroll-related issues, resolution and communication with employees./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Support audits and provide documentation as needed./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Assist with special payroll projects (system implementation, upgrades, acquisitions, benefit changes)/span/li/ulp style="margin-left: .5in;" /pp style="margin: 0px;"span style="font-size: 12pt;"strongQualifications/strong/span/pulli style="margin-left: .5in;"span style="font-size: 12pt;"5+ years of progressive payroll experience./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Strong knowledge of payroll tax regulations and compliance./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Experience with multi-entity, multi-state payroll environments and complex earnings structures./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Advanced proficiency in payroll systems (e.g., ADP or similar platforms)./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Strong analytical and reconciliation skills./span/lili style="margin-left: .5in;"span style="font-size: 12pt;"Strong knowledge of prevailing wage compliance and certified payroll reporting/span/lili style="margin-left: .5in;"span style="font-size: 12pt;"High attention to detail and confidentiality./span/li/ul