Real Estate Transaction / Closings Coordinator - Full-time

DUTIES & RESPONSIBILITIES

•        Reviews Purchase Agreements, Buyer’s and Seller’s Transmittals and opens new file.

•        Contacts agents for any omitted information.

•        Coordinates the orders of several ancillary documents, if applicable:

o  Title search, if authorized by proper party

o  Payoff, U & O, tax, sewer, and trash certifications, etc.

o  Domestic Relations and Terrorist certifications.

o  Resale package, if a condominium or planned unit development.

•        Follows up on title order, and other missing documentation.

•        Handles phone calls, faxes, emails, checks for certifications.

•        Maintains accurate and updated tax collector, township, water, sewer, trash, homeowner’s association, and condominium association information.

•        Reviews title commitment for mortgages, judgments, etc. and distribute to appropriate parties, upon receipt of title report.

•        Follows up on outstanding lender conditions.

•        Coordinates and schedules settlement date, time and place.

•        Gathers all closing costs, and prepares/sends estimated Settlement Statement, if required.

•        Sends settlement notices to all parties, as applicable.

•        Reminds real estate agents of any physical inspections or final readings as required.

•        Requests escrow check from accounting and forward any escrow letter requests to accounting.

•        Reviews file in preparation of closing and produce conveyancing cover sheet.

•        Sends file to agent prior to closing for review.

•        Resolves customer and agent issues.

•        Maintains a positive working relationship with all customers.

·        Performs other duties as assigned.

·        Adheres to company policies and guidelines.

 

QUALIFICATIONS

EXPERIENCE

o  Customer Service experience is helpful

o  Working knowledge of computer software and basic internet

o  1-3 months related experience and/or training

               

EDUCATION

o  High school diploma or equivalent is required.

 

CERTIFICATIONS, LICENSES, INSURANCE

o  No certifications, licenses, or insurance are required.      

 

KNOWLEDGE

                               

SKILLS

o  Adaptable: adapts to new, different, or changing requirements

o  Attentive to details

o  Critical thinking: uses logical thought processes to analyze and draw conclusions

o  Communication: maintains open lines of communication with others

o  Customer focused: is pleasant, courteous, and professional when dealing with internal and external customers or clients

o  Dependable and reliable: displays responsible behaviors at work

o  Initiative: demonstrates a willingness to work and seeks out new work challenges

o  Planning and organizing: plans and prioritizes work to manage time effectively and accomplish assigned tasks

o  Professional: maintains a professional demeanor at work

o  Respectful: works effectively with those who have diverse backgrounds

o  Team player: works effectively with others

o  Technology: uses information technology and related applications to convey and retrieve information; demonstrates strong computer/typing skills in Microsoft Office, email programs, accounting software, and internet browsers

o  Telephone skills, including a pleasant phone voice and etiquette

o  Writing: uses standard English to clearly communicate thoughts, ideas, and information in written form

 

ESSENTIAL JOB FUNCTIONS (including physical requirements)

o  This position requires repetitive use of a keyboard, bending, sitting, squatting, and simple grasping.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities

Pierce & Pierce Attorneys, PLLC is a mid-sized law firm headquartered in Gadsden with offices and attorneys throughout Alabama. The firm handles many areas of criminal law, family, and probate law. Our firm was built on the understanding that comprehensive representation does not begin and end in the courtroom. We know that just having sound legal counsel does not translate to a comprehensive and satisfactory experience for a client. We want our clients to be satisfied with their choice of firm, not just in their choice of attorney. Our client service and support staff are dedicated to making the experience of retaining an attorney as smooth as possible and ensuring that no client ever has a question or concern that goes unanswered. It doesn’t matter how good an attorney is if they don’t pay close attention to the wants and needs of the client. We want to make sure that each of our clients is as happy with the experience they have with our firm as they are with the ultimate result in his or her case.