Billing and Invoicing Clerk - Now Hiring

Description:

Downes Forest Products is seeking a reliable and detail-oriented Part-Time Bookkeeper / Accounting Coordinator to support our day-to-day accounting operations. This role will assist with maintaining accurate financial records, managing accounts payable and receivable, and helping keep our accounting processes organized and up to date.

This position works closely with company leadership and plays an important role in keeping the financial side of the business running smoothly.

This is a part-time position (approximately 20-30 hours per week) with a flexible schedule within our normal office hours of Monday through Friday, 8:00 AM – 4:00 PM., this is on onsite position, No Remote Option. 

Requirements:

 

Accounts Payable

• Enter and manage vendor bills in QuickBooks 
• Match invoices with purchase orders or delivery tickets when applicable 
• Prepare weekly check runs and payment reports 
• Maintain organized vendor records and W-9 documentation 
• Communicate with vendors regarding invoices or payment questions 

Accounts Receivable

• Record incoming payments (checks, ACH, wires) 
• Apply payments to customer invoices 
• Monitor open invoices and aging reports 
• Assist with collections follow-ups when needed 
• Respond to customer billing inquiries 

Bookkeeping & Financial Records

• Maintain accurate bookkeeping records in QuickBooks 
• Perform bank and credit card reconciliations 
• Assist with journal entries and general ledger maintenance 
• Keep digital financial records organized and up to date 

Administrative Accounting Support

• Assist with payroll preparation support if needed 
• Reconcile bank accounts, credit card transactions, and vendor statements monthly
• Help maintain financial and compliance documentation 
• Provide accounting records and documentation requested by management or CPA 
• Support internal accounting organization and workflow

 

Qualifications

• 3-5+ years of landscape bookkeeping or landscape accounting experience
• Experience with QuickBooks 
• Strong knowledge of Accounts Payable and Accounts Receivable 
• Experience performing bank & Credit Card reconciliations 
• Strong organizational skills and attention to detail 
• Ability to manage multiple tasks and meet deadlines 
• Strong communication skills with vendors and customers 
• Associate's or Bachelor's Degree in Accounting, Finance, or Construction Management (not required but preferred)

Preferred Experience

• Experience in construction, landscaping, or contractor-related industries 
• Familiarity with job costing 
• Experience with certified payroll or prevailing wage projects 
• Experience with AIA billing & Procore a plus
• Experience with Paylocity payroll systems is a plus
• Experience with Single Ops Systems is a plus

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