Transaction & Project Coordinator

The Transaction & Project Coordinator serves as a key contributor to the planning, coordination, and execution of events and engagement activities that support the mission and strategic priorities of the HEDI office. This role leads endtoend event development - including project planning, logistics, budget tracking, policy compliance, vendor coordination, and creation of event materials - ensuring highquality experiences for UC Davis Health learners, staff, faculty, and community members.

In addition to managing events, the Transaction & Project Coordinator provides projectmanagement support for special initiatives across HEDI portfolios. This includes developing work plans, coordinating timelines and deliverables, preparing communications, analyzing data trends, and recommending improvements to advance organizational goals. The position also serves as an internal consultant, offering event and engagement expertise to team members, leaders, and collaborative partners.

The Transaction & Project Coordinator applies broad knowledge of UC Davis Health and campus policies to evaluate issues, identify solutions, and adapt to evolving priorities. The role requires strong independent judgment, excellent customerservice skills, and the ability to maintain professionalism while engaging with diverse stakeholders. As a representative of HEDI, the Transaction & Project Coordinator supports outreach efforts, fosters community engagement, and contributes to the sustainability and success of HEDI programs and initiatives.

This position reports to the Chief Administrative Officer and serves as a support partner to HEDI portfolios for engagementrelated activities as assigned.

Apply By Date 9/28/2026 by 11:59pm; interview may occur at anytime

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• 3-5 years of experience in fullcycle event management.
• 3-5 years of projectmanagement experience.
• 3-5 years of experience in fullcycle event management, including planning, logistics, production flow, and execution of largescale, highvisibility events. Working knowledge of concepts, principles and practices of event planning and production and public relations.
• Strong projectmanagement skills, including meeting facilitation, agenda preparation, actionitem tracking, and the ability to lead planning meetings with diverse stakeholders.
• Advanced organizational and multitasking abilities, with the capacity to prioritize. independently, manage frequent interruptions, and meet competing deadlines in a fastpaced environment. Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and/or volunteer scheduling.
• Excellent communication skills, including clear verbal, written, and interpersonal communication with faculty, staff, students, leadership, and community members.
• Demonstrated ability to work effectively with diverse populations, understanding cultural and constituent needs and applying inclusive, equitycentered event practices.
• Experience with budgeting and financial oversight, including preparing, tracking, and reconciling event budgets and ensuring compliance with university policies.
• Strong analytical and problemsolving skills, including the ability to make independent decisions, navigate ambiguity, identify issues, and develop solutions or referrals.
• Technical proficiency, including Windows OS, Microsoft Office Suite, and the ability to generate data, reports, communications, and event documentation.
• Ability to collaborate and build consensus with internal and external partners, including executive leadership, faculty, officials, learners, and community stakeholders, while contributing to highstakes, highvisibility initiatives.
• Ability to work professionally under pressure and under tight deadlines ensuring excellence customer service support.

Preferred Qualifications

• Proficiency with UC systems and administrative tools, such as Aggie Expense, ConnexUC/BCD Travel, Qualtrics, and related financial or travel platforms.

Key Responsibilities

• 55% - Events Specialist
• 40% - Project, Portfolio, and Special Projects Support
• 5% - HEDI Team Member

Department Overview

The Office for Health Equity by Design for Inclusive Excellence (HEDI) is dedicated to ensuring fair treatment and access to health care for individuals of all genders, races, backgrounds, or identities. HEDI is committed to promoting fair policies and ensuring no one is left behind; building trustworthy partnerships with the community and our neighbors; and encouraging lifelong learning among all persons. Our goal is to build a welcoming and inclusive community where everyone feels they belong. We are committed to learning throughout life and to health equity so that everyone has the opportunity to be as healthy as possible. We celebrate diversity and work together to create a space where people can be themselves, heal, share, and grow through connection, science, and support.

HEDI is responsible for reporting, consulting, coaching, and training the entire UCDH campus in areas of inclusive excellence. The incumbent will support HEDI programs and initiatives in efforts that enhance and advance UC Davis Health's values of kindness, trust, and inclusion and support the integration of the Principles of Community across our mission areas of clinical care, research, and education excellence.

POSITION INFORMATION

• Salary or Pay Range: $28.16 - $48.47
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: EVENTS SPEC 2
• UC Job Code: 006291
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F; 8am-5pm
• Location: Administrative Support Bldg, Sacramento (HSP034)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy or and our .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Loud noise levels - Occasional Up to 3 Hours
• Marked changes in humidity or temperature - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant I