Executive Assistant - Full-time

Description

Kenvue is currently recruiting for a:

Executive Assistant

What we do

At Kenvue , we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we're the house of iconic brands - including NEUTROGENA®, AVEENO®, TYLENOL®, LISTERINE®, JOHNSON'S® and BAND-AID® that you already know and love. Science is our passion; care is our talent.

Who We Are

Our global team is ~ 22,000 brilliant people with a workplace culture where every voice matters, and every contribution is appreciated. We are passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage - and have brilliant opportunities waiting for you! Join us in shaping our future-and yours. For more information , click here .

Role reports to:
VP Global Regulatory Affairs/R&D Ops

Location:
North America, United States, New Jersey, Summit

Work Location:
Hybrid

What you will do

The Executive Assistant is responsible for providing comprehensive administrative support to the VP, Kenvue R&D Integration Management Office (IMO) including managing a complex business calendar, coordinating Research & Development IMO meetings, collecting and consolidating leadership data, organizing confidential files and coordinating travel arrangements. You will also be responsible for tracking action items and following up on activities of IMO.

Key Responsibilities

• Develop and maintain effective communication channels with teams and stakeholders.
• Coordinate and manage complex business calendar for the VP, Kenvue R&D IMO to include scheduling appointments
• Coordinate all travel arrangements for the VP, Kenvue R&D IMO and process all expense reports on time
• Conduct research and prepare reports, presentations, and correspondence.
• Assist with project management and ensure deadlines are met.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with other assistants and support staff to ensure smooth operations.
• Provide exceptional customer service and support to all stakeholders.
• Continuously seek ways to improve processes and procedures.
• Manage and prioritize all communications, including phone calls, emails, correspondence, mail, and faxes for the VP, Kenvue R&D IMO
• Maintain accurate and confidential records and files
• Interact with various levels of management and build strong relationships with EAs of other management team members
• Utilize and innovate on current technology platforms to improve productivity and efficiency

What We Are Looking For

Required Qualifications

• Minimum of 4-6 years of experience in a related role.
• Associates Degree or equivalent education level.
• Ability to work independently and as part of a team.
• Strong problem-solving and critical thinking skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proven ability to work collaboratively as part of a team
• Exceptional communication skills (both written and verbal)
• Ability to work with a high sense of urgency while maintaining a high degree of professionalism
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook)
• Experience working with procurement systems, travel systems, and vendor systems (Workday, Concur, Apex, Totality, eMP/Ariba, ADP, etc.)
• Experience managing multiple calendars via Outlook
• Ability to handle medium-sized internal meeting logistics

Desired Qualifications

• Excellent written and verbal communication skills.
• Exceptional organizational and time management skills.
• Proficient in Microsoft Office Suite and other relevant software

What's in it for you

Annual base salary for new hires in this position ranges:

$74,757.50 - $105,540.00

This takes into account a number of factors including work location, the candidate's skills, experience, education level & other job-related factors.

• Competitive Benefit Package*
• Paid Company Holidays, Paid Vacation, Volunteer Time & More!
• Learning & Development Opportunities
• Kenvuer Impact Networks
• This list could vary based on location/region

*Note: Total Rewards at Kenvue include salary, bonus (if applicable) and benefits. Your Talent Access Partner will be able to share more about our total rewards offerings and the specific salary range for the relevant location(s) during the recruitment & hiring process.

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

If you are an individual with a disability, please check our Disability Assistance page for information on how to request an accommodation.