Real Estate Executive Assistant

The Carol Royse Team is one of Phoenix's most established real estate teams — 30+ years, 9,000+ families served. We are looking for a sharp, AI-savvy Real Estate Executive Assistant who is obsessive about checklists, great on the phone, and ready to be the operational backbone of a high-performing team. This is not a calendar-and-coffee role.

You will manage transactions, coordinate listing launches, hold our marketing VAs accountable, and own our 5-star review system. If you build a checklist before you start a task and send follow-ups before anyone asks — this was built for you.

$19 - $26 hourly

• Manage all transaction files from executed contract to close, tracking every deadline with zero exceptions
• Upload listings to MLS within 24 hours, write AI-generated property descriptions, and order photography
• Coordinate full marketing launches for every listing by managing and holding our VAs accountable to a defined system
• Build and maintain listing kits, buyer kits, and open house kits for every active property
• Make 10 outbound calls per day to clients, past clients, loan officers, and realtors, and log every call in the CRM
• Own the team's 5-star review process end to end — requests, follow-ups, and tracking
• Deliver a clean weekly performance report to leadership every Monday by 9 AM

• Genuinely proficient with AI tools — must be able to write a property description using AI in under 4 minutes
• Experience managing or holding VAs, vendors, or contractors accountable
• Highly organized with strong written communication and zero tolerance for missed deadlines
• Comfortable making outbound phone calls daily without hesitation
• Real estate license not required — MLS experience preferred, but trainable

At the Carol Royse Team, we’re passionate about excellence — in how we serve clients, support our agents, and show up for our community.

Our mission is simple: to help families achieve their real estate goals while empowering our agents to build wealth, freedom, and purpose through proven systems and support.

Our vision is to set the standard for what a modern real estate team can be — where innovation, technology, and heart work together to create life-changing results.

Our values are rooted in service, integrity, teamwork, growth, and giving back. We believe success is best measured by how many people we help and how well we live out our mission every day.

When you join our team, you become part of a culture that’s competitive, supportive, and committed to helping you win — in business and in life.