Estimator Coordinator

Description:

FLSA STATUS/EXEMPTION

Non-Exempt

MISSION OF THE POSITION

Estimator Coordinator manages the bidding process, acting as a liaison between clients, subcontractors, and the internal estimating team to prepare accurate project cost estimates. They organize project documentation, analyze bid documents, and track deadlines for construction projects.

Key Responsibilities

• Bid Coordination: Organizing, reviewing, and tracking bids from subcontractors and suppliers.
• Documentation Management: Preparing bid documents, analyzing drawings, and ensuring accuracy in cost databases.
• Communication: Acting as the primary point of contact for client inquiries and coordinating with project teams.
• Scheduling: Setting up site visits, meetings, and maintaining proposal deadlines.
• Administrative Support: Utilizing software like Excel or QuickBooks to track expenses and project data.

Additional Responsibilities

• Coordinate and update the Estimating Calendar by keeping track of new projects and assigned estimators.
• Update bidders list spreadsheets.
• Provide updates to staff on any project that is not covered.
• Keep track of bids sent to customers, low bidders, and customer bid track win rates.
• Assist with increasing efficiency of sales and estimating staff.

Requirements:

Typical Qualifications & Skills

• Experience: Often requires experience in construction administration or junior estimating roles.
• Technical Skills: Proficiency in interpreting construction drawings and specifications.
• Software Proficiency: Experience with takeoff and estimating software (e.g., Bluebeam, Sage) and MS Office Suite.
• Communication: Strong organizational and communication skills are essential to manage multiple bids simultaneously.

Estimator Coordinators are vital in ensuring that cost proposals are complete and submitted on time to convert bids into profitable projects.