Office Bookkeeper

Key Responsibilities

Office Administration & Operations

• Oversee daily office operations, ensuring an efficient, organized, and professional work environment.
• Maintain office systems, processes, and technology tools; recommend improvements to streamline workflow.
• Order and manage office supplies, equipment, and vendor relationships.
• Coordinate company communication, internal meetings, and project-related administrative tasks.

Financial & Accounting Support

• Assist with accounts payable and accounts receivable, including invoicing, payment applications, and job-cost allocations.
• Support monthly financial close processes and maintain accurate financial records in coordination with the accounting team or outside CPA.
• Track project budgets, change orders, subcontractor payments, and retention.
• Reconcile bank accounts, credit cards, expense reports, and vendor statements as needed.
• Maintain proper licensing, prepare and file payroll taxes, prepare and file sales taxes timely, and be the backup for payroll.

Required Qualifications

• 3+ years of accounting experience; experience in construction or related industries strongly preferred.
• Working knowledge of construction terminology, project documentation, and financial processes.
• Proficiency in Microsoft Office Suite; experience with construction management or accounting software (e.g., QuickBooks, Buildertrend, Procore, Sage) is a plus.
• Strong organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and maintain confidentiality.

Preferred Qualifications

• Understanding of AIA billing, job cost accounting, and construction compliance requirements.
• Previous HR or payroll administration experience.

Compensation & Benefits

• Salary range: $50,000 – $60,000, depending on experience.
• Benefit Package to include: Medical, Dental, Vision, 401K & PTO/Sick Leave