Sr. Administrative Assistant

Job Summary
The Senior Administrative Assistant provides high-level administrative support to leadership and ensures smooth office operations. This role requires strong organizational skills, attention to detail, and the ability to proactively manage tasks in a fast-paced environment.

Responsibilities

• Provide administrative support to management and office leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare documents, reports, presentations, and correspondence
• Maintain organized electronic and physical filing systems
• Handle confidential information with professionalism
• Assist with meeting preparation, agendas, and note-taking
• Coordinate communication between departments and external contacts
• Support office operations, including supply ordering and vendor coordination
• Provide administrative support to other team members as needed

Qualifications

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with Adobe Acrobat Pro and QuickBooks Online
• Highly organized with strong attention to detail
• Excellent communication skills (written and verbal)
• Proactive problem-solving and time-management skills
• Ability to work independently and handle multiple priorities
• Discretion and professionalism in handling confidential information

Preferred Experience

• 5+ years of administrative or office support experience
• Experience in a corporate, construction, or hospitality environment
• Familiarity with project coordination and office operations

Work Environment

• Fast-paced, professional environment with opportunities for growth