Practice Administrator (Dermatology Practice)

Practice Administrator

As the Practice Administrator, you will serve as the operational leader for Charlottesville Dermatology, a high-volume, medical-surgical practice. With a team of 4 providers, your mission is to manage the high-efficiency throughput required for medical dermatology, ensuring exceptional patient care and rigorous operational standards.

We have a Nua Medical Spa division under the same roof which you will oversee some aspects thereof, but not day-to-day operations.

Executive Responsibilities

1. Medical Operations & Workflow

• Clinical Scheduling: Manage the complex scheduling needs of 4 providers, prioritizing high-volume medical clinic needs including exams, biopsies, and surgeries.
• Facility Management: Oversee the physical flow of the facility, ensuring "back-of-house" clinical efficiency and smooth "front-of-house" patient coordination.
• Staff Leadership: Lead a dedicated support team of Medical Assistants, Patient Coordinators, Schedulers, and Medical Billers.

2. Financial Management

• Medical Revenue Cycle: Supervise high-volume insurance billing, coding, and CMS compliance.
• Practice Financials: Analyze reports generated by the bookkeeper/accountant to ensure full transparency and informed decision-making.
• Data Analysis: Utilize the reporting capabilities of our EMR (Electronic Medical Records) system for performance tracking and strategic analysis.
• Administrative Finance: Manage payroll, retirement benefits, and ensure all practice bills and insurance coverages are maintained and optimized.

3. Patient Experience & Quality Assurance

• Clinical Precision: Ensure every medical patient receives care defined by clinical excellence and operational speed.
• Quality Standards: Maintain rigorous clinical standards for all medical and surgical procedures.

4. Compliance, HR & Culture

• Regulatory Oversight: Ensure the practice meets HIPAA, OSHA, and Virginia Board of Medicine requirements, with specific attention to surgical room protocols and annual MIPS reporting.
• Benefits Administration: Manage annual healthcare renewals and benefit shopping for the staff.
• Team Culture: Foster a professional, unified culture that supports the high-demand nature of a busy medical practice, perform and oversee hiring and onboarding of new support staff as needed and all of the HR activities that accompany those processes.

Qualifications

• Experience: 3+ years in Medical Practice Management.
• Software Mastery: Advanced proficiency in dermatology-specific EMR (e.g., Nextech).
• Leadership Style: A "calm-under-pressure" leader capable of managing a fast-paced surgical environment and complex clinical workflows.