Administrative and Accounting - Quest Staffing Services Administrative Support in Camarillo, CA | 1252523727

Estimated Pay info	$23 per hour
Hours	Part-time
Location	Camarillo, California

Job Description

Part-Time Office Administrator – Construction (Residential & Commercial GC)

Position Summary

We are seeking a highly organized, detail-oriented Office Administrator to support daily operations, ownership, and project coordination across both residential and commercial construction projects.

This is a part-time, in-office role that plays a critical function in maintaining organization across projects, financial tracking, compliance, and internal systems.

This position will also serve as direct administrative support to the owners, helping keep priorities, communications, and workflows aligned.

Key Responsibilities

Office & Administrative Support

Manage day-to-day office operations and administrative tasks
Maintain organized digital and physical filing systems
Utilize and maintain company proprietary software to track projects, documentation, and workflows
Ensure accuracy and consistency of data across internal systems

Owner & Executive Support

Provide direct administrative support to company owners
Manage calendars, scheduling, and priority coordination
Assist with reports, internal communications, and document preparation
Track tasks, follow-ups, and key deliverables

Construction Project Support (Residential & Commercial)

Assist Project Managers with documentation, scheduling, and coordination
Prepare and track contracts, change orders, subcontracts, and project documentation
Maintain accurate and up-to-date project records in company systems
Coordinate permits, inspections, and subcontractor onboarding/compliance

Accounting & Financial Support

Assist with invoicing, billing, and accounts payable/receivable
Track budgets, job costs, and financial data within internal systems
Support expense tracking and project financial organization
Coordinate with accounting/bookkeeping for accurate reporting

Insurance & Compliance Support

Track and maintain subcontractor insurance certificates (COIs)
Assist with builder’s risk, general liability, and commercial insurance documentation
Help ensure compliance across residential and commercial project requirements
Coordinate with insurance brokers and internal team as needed
Prior construction insurance experience preferred; willingness to learn required

Client & Trade Partner Communication

Serve as a point of contact for clients, subcontractors, and vendors
Coordinate meetings, selections, and project updates
Support communication to maintain project timelines

Scheduling & Coordination

Maintain calendars for owners and project activities
Schedule meetings, site visits, and inspections
Help ensure deadlines and deliverables are met

Qualifications

2+ years of administrative experience (construction industry preferred)
Experience supporting residential and/or commercial construction projects is a plus
Experience with construction or proprietary software systems preferred
Familiarity with construction insurance (COIs, liability, builder’s risk) or willingness to learn
Strong organizational and multitasking abilities
Excellent communication and professionalism
Proficiency in QuickBooks, Excel, and Google Workspace preferred

Preferred Traits

Detail-oriented with strong systems mindset
Proactive and able to support ownership directly
Comfortable handling multiple projects simultaneously
High level of accountability and follow-through
Positive, team-oriented attitude

Administrative Support

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