Executive Assistant

Job title: Executive Assistant

Duration: 6 months (May convert to FTE based on individual’s performance + company’s business needs)

Location: 405 Lexington Ave, NY NY (Since this is an EA role, it’s going to be primarily on-site)

This position provides day-to-day administrative support to C-Level Executives and their teams.

Responsibilities include:

Interface with clients, advertising agencies, and out of home buying services.
Responsible for all scheduling and calendar updates in Outlook.
Coordinate travel arrangements and process expense reports.
Provide support including correspondence, reports, preparation of graphs/charts, and process invoices.
Create documents and spreadsheets, as needed.
Provide superior customer service, focused on client requests.
Ability to understand and create accurate proposals.
Process advertising contracts and coordinate billing with accounting.
Assist with special projects as needed.
Provide administrative support for various Events.

Required Skills:

AA or BA preferred, but not required.
Superior interpersonal & organizational skills.
Strong written and verbal communication.
Must show initiative and must have ability to work well under pressure & time constraints.
Strong attention to detail.
Extensive Computer Skills (Microsoft Outlook, Word, Excel & PowerPoint).
5+ years proven executive level administrative experience.