Administrative Specialist (Part Time)

Benefits:

• Competitive salary
• Flexible schedule
• Opportunity for advancement

Benefits

• Competitive Compensation
• Career Growth Opportunities
• Flexible Schedule

JOB SUMMARY

We are seeking a proactive Administrative Specialist to ensure the efficient and smooth day-to-day operation of our office. This role provides essential administrative and clerical support to the office team and our clients, maintaining a high standard of customer service, confidentiality, and flexibility. Must be dependable and efficient with excellent communication, time management, and organizational skills.

Key Responsibilities:

• Manage incoming phone calls and emails; provide general information or redirect inquiries to the appropriate departments
• Greet clients and customers in a professional and courteous manner
• Assist with hiring, on-boarding and scheduling appointments
• Prepare emails, reports, manage office filing systems, and assist with operation schedules
• Attend meetings, take detailed minutes, and distribute accordingly
• Prepare spreadsheets, training documents/items, and conduct feedback on service
• Assist in the planning and execution of company events and functions.
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• Review and assist with updates of policies and procedures; prepare and distribute office correspondence
• Monitor and manage office supplies; assist with security equipment inventories
• Collaborate with managers and supervisors to handle requests and queries
• Maintain confidential employee and company records.

Qualifications and Skills:

• Proven experience as an Administrative Assistant, Office Assistant, or HR Assistant is required (minimum of 3 years experience)
• Excellent time management and organizational skills, with the ability to effectively prioritize and manage work, schedules, and assigned tasks
• Strong oral and written communication skills are essential
• Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
• Good practical experience with MS Office, particularly MS Excel, MS PowerPoint, and Google Docs
• Strong time management, organizational skills, and problem-solving skills
• Excellent attention to detail with a keen ability to multitask and meet deadlines
• Able to complete tasks with little or no supervision.
• Excellent work ethic and flexible with work schedule.
• Familiarity with HR functions, practices, and procedures.
• Associate's degree; additional administrative or human resource training and qualification.
• Knowledge of the private security field practices and operations is a plus.
• Must be at least 18 years of age and a U.S. citizen, or legally authorized to work in the U.S.

ATTRIBUTES:

Professionalism | Maintain a positive and professional demeanor at all times.
Confidentiality | Handle sensitive information with discretion and integrity.
Initiative | Proactively identify and address potential issues before they arise, with a strong work ethic.
Teamwork | Collaborate effectively with team members and internal/external contacts.