Administrative Assistant

Role: Administrative Coordinator / Administrative Assistant
Location: Elma, NY 14059
Shift: Part Time (20hrs/week) 10 :00 am - 2:00 pm Mon - Fri
Duration: 12 months with possible extension

Overview:
Provide comprehensive administrative and coordination support to assigned teams under general direction. This role involves managing schedules, coordinating meetings and events, handling travel arrangements, and ensuring smooth day-to-day operations through effective organization and communication.

Key Responsibilities:

• Coordinate meetings, events, and team activities including catering and logistics
• Manage calendars, schedule appointments, and organize team activities
• Book travel arrangements and process expense reports in a timely manner
• Draft, format, and distribute documents, memos, and communications
• Order office and event supplies and coordinate with vendors
• Collaborate with internal teams and other administrative staff
• Ensure administrative processes are completed efficiently and on schedule
• Maintain responsiveness and provide support to stakeholders

Required Qualifications:

• Associate degree or equivalent work experience
• Minimum 2 years of administrative, coordination, or office support experience
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Strong organizational and multitasking abilities
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Ability to work independently and manage multiple priorities

Preferred Qualifications:

• Bachelor's degree preferred
• Experience supporting multiple teams or stakeholders
• Familiarity with event coordination and vendor management