Admin Assistant

Published 1 hour ago

OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents, policies, and procedures.
DUTIES
 

• Badge access (onboarding and changes) – requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential)
• Office equipment:
  • Surplus process of equipment – this could be taking equipment to surplus to be used elsewhere or heavy trash
  • Managing supplies in general around the office (extra, layoffs, etc.)
  • Office furniture and desk chair orders – ordering, procurement
• Office supplies:
• Ordering, managing and keeping organized
• Copier maintenance and toner supply
• Organize semi-annual office clean up
• Assist Finance with asset management review
• Assist staff with administrative questions and internal processes (backup to Alley)
• Coordinate with Alley to configure workspace and meeting logistics
• Meeting Space & Facility Coordination
  • Manage two conference room reservation calendars
  • Coordinate meeting space reservations
  • Ensure rooms are available and prepared for meetings
  • Troubleshoot scheduling conflicts
• Staff Onboarding Support
  • Support onboarding coordination for new staff members
  • Assist with workspace setup and office logistics
  • Help new employees navigate office procedures and resources
• Serve as Backup to Executive Assistant
  • Calendar coordination support
  • Meeting preparation assistance
  • Document preparation and administrative tasks

Contract

Associate

Indianapolis