Records Imaging Clerk

Posting Date

03/31/26

Application Deadline

04/07/26

Pay Range

$17.50 - $25.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Transportation

About the Position

Have you been thinking about a career where you can add value? Do you have great organizational skills? Do you enjoy helping other people? Then the Records Imaging Clerk may be a great fit for you! The Records Imaging Clerk performs clerical duties, including organizing files, researching databases to locate records, and scanning and indexing records. Using computers, scanners, copiers, and other office equipment, they maintain, update, and retrieve organizational or department records. Records Imaging Clerks may be responsible for the intake and disposition of all documents, as well as for existing files.

About Us

We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center, , dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!

We Require

• Six months of clerical and/or customer service experience 

• High school diploma or GED

• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

We Also Value

• One year of clerical and/or customer service experience  

• Previous experience in records scanning and indexing

• Knowledge of general database principles

• Experience using OnBase software

Job Contributions

• Scan and index records into an electronic document management system; purge files as necessary

• Scan or read incoming documents/materials to determine how and where they should be classified

• Input data, such as keywords, new or updated information, or document information codes into computer systems to support document and information retrieval

• Gather materials to be scanned from other divisions and employees

• Find, retrieve, and make copies of information in response to requests and deliver information to authorized users

• Sort or classify information according to applicable records retention schedules, guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order

• Answer questions about records or files

• Perform general office activities, such as typing, acting as a receptionist, answering telephones, processing mail, or securing confidential materials

• Operate scanner and office equipment

• Provide information, instruction, and/or assistance to the public, other agencies, and/or other County employees

• Other job duties as assigned

Working Conditions

• Exerting 20 - 25 pounds occasionally, 10 - 25 pounds frequently, or up to 10 pounds constantly

• Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

Machines, Tools, Equipment, Software, and Hardware

Office equipment to include scanners and copier machines.

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

 

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact to initiate the interactive process.

 

Apply Now!