Courtroom Assistant Classified

Posting Date

11/04/22

Application Deadline

Pay Range

Min - 1st Quartile - Mid - Max
$19.00 - $21.38 - $23.75 - $28.50

Job Type

Classified – Judicial CPR

Department

Superior Court

About the Position

The Courtroom Assistant provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of a Criminal Court division.

ABOUT THE SUPERIOR COURT: 

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch.  The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time.  We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

POSITION QUALIFICATIONS

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High School diploma or GED

Experience:

• Two (2) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilities

OR

Combined education and experience qualifications:

• An equivalent combination of post-secondary education may substitute on a year-for-year basis.

Our Preferred Candidate has:

• Bilingual in Spanish/English
• Experience within a courtroom environment; maintaining order and integrity of the court process
• Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machine and fax machine

Knowledge, Skills, and Abilities:

Knowledge of:

• Legal research methods and techniques

• Court policies, procedures, and operations
• State laws, rules, and regulations

Skill in:

• Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people
• Utilizing the following programs and equipment; Microsoft Outlook, Word, & Excel; iCIS, OnBase, eFile, multi-line telephone system, copy machine, e-courtroom equipment, and fax machine
• Critical thinking and evaluating information to determine the best solution

Ability to:

• Perform work tasks with attention to detail
• Establish and maintain effective working relationships with others
• Make sound decisions in accordance with regulations, policies and procedures
• Ability to prioritize tasks and re-prioritize tasks based on importance and time sensitivity

ESSENTIAL JOB TASKS

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned. List in order of importance.)

• Interacts directly with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security. 
• Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process.
• Prepares jury room, oversees jury panels, escorts jurors to and from the courtroom, and tends to needs of the jury including answering non-legal questions.
• Assist witnesses and attorneys during proceedings, including monitoring exhibits for admission prior to publishing to the jury using e-courtroom equipment.
• Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearing and troubleshoots technical issues.
• Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information/documents needed for court from litigants, call all parties into the courtroom, communicate cases called with courtroom clerk and the Judicial Officer. 
• Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure; contact parties for missing information. 
• Assists with case processing, setting hearings, and providing hearing dates during court proceedings. 
• Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data, modify existing records, or initiate court ordered actions.
• Utilizes court database systems to complete final upload of documents into court docket.
• Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled. 
• Provides back-up coverage of Judicial Assistant duties at the direction of the Judicial Officer/court administration.
• Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request. 

Working conditions: 

While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.

Selection Procedure - Maricopa County

The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.  

Apply Now!

Attention Current Maricopa County Employees: As of 1/1/2022, the Judicial Branch of Arizona in Maricopa County formalized itself as a separate entity and employer from Maricopa County. To learn more about how that may affect you please click .

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. 

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. 

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. 

Judicial Branch facilities are located throughout Maricopa County.  This position may be reassigned to other locations.  Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer. 

Apply Now!