Clerical Assistant - 1861667

Job Title: Temporary Scanning and Copying Specialist/Full-Time Potential!

If interested, APPLY NOW! 

6-8 Weeks

Pay Rate: $20.00/Hour

Job Description:

As a Scanning and Copying Specialist, you will play a vital role in ensuring the efficient operation of our document management system. Your primary responsibilities will include:

• Accurately scanning and copying a variety of documents.
• Maintaining organization within digital and physical files.
• Providing support to other departments as needed.

Key Responsibilities:

1. Document Scanning:

• Utilize high-speed scanners to convert paper documents into digital format.
• Ensure the quality and clarity of scanned images, adjusting settings as necessary.
• Organize scanned documents according to established procedures and file naming conventions.

1. Copying and Reproduction:

• Operate photocopiers and other reproduction equipment to create duplicates of documents.
• Monitor equipment performance and perform routine maintenance tasks to ensure optimal functionality.
• Handle sensitive or confidential materials with discretion and in accordance with company policies.

1. File Organization:

• Maintain orderly digital and physical filing systems, ensuring easy retrieval of documents when needed.
• Label files accurately and update indexes or databases to reflect changes.
• Assist in periodic file purging or archiving activities to optimize storage space.

1. Quality Assurance:

• Regular quality checks on scanned and copied documents are conducted to identify errors or discrepancies.
• Rectify issues promptly and communicate with relevant stakeholders to prevent recurrence.

1. Collaboration and Support:

• Collaborate with colleagues across departments to fulfill scanning and copying requests in a timely manner.
• Provide assistance with document retrieval, distribution, or other related tasks as requested.
• Offer guidance and training to new employees on scanning and copying procedures and equipment operation.

Qualifications:

• A high school diploma or equivalent, as well as additional education or certification in office administration or related fields, is a plus.
• Prior experience in document scanning, copying, or records management is preferred.
• Proficiency in operating scanning equipment, photocopiers, and other office machinery.
• Strong attention to detail and accuracy, with the ability to maintain focus during repetitive tasks.
• Excellent organizational skills and the ability to prioritize workload effectively.
• Familiarity with document management software and basic computer skills.
• Ability to handle confidential information with integrity and discretion.
• Effective communication skills and a collaborative mindset.

Physical Requirements:

• Ability to lift and carry boxes of documents weighing up to 25 pounds.
• Extended periods of standing or sitting may be required while operating, scanning, and copying equipment.