Receptionist

Receptionist (Entry-Level)
Location: Melville, NY 11747 - Onsite
Duration: 3 Months with potential to extend
Schedule: Monday through Friday, 8:30 AM - 5:00 PM, with a 1-hour lunch
Parking: Free onsite parking
Hours: 37.5 hours per week
Interview Process

• First interview conducted via Microsoft Teams
• Second interview conducted in person

Description
Primary responsibilities include greeting guests, vendors, job applicants, and other visitors in a courteous and professional manner. The receptionist will manage incoming calls at the front desk, route calls to the appropriate parties, and ensure a positive first impression of the organization. Additional duties may include arranging conference room reservations, coordinating food deliveries, scheduling transportation services, and providing general administrative support as needed. Strong communication skills, a pleasant demeanor, and a polished, professional presence are essential for success in this role. A High School diploma and relevant experience are required.

Qualifications

• Experience: 1-3 years of receptionist experience required
• Education: High School diploma required
• Industry Background: Open to candidates from any industry
• Preferred Skills:
  • Strong multitasking ability
• Exclusions:
  • Candidates with primarily customer service backgrounds (e.g., call center or front desk roles) are not ideal, as this position is strictly internal

MUST HAVES

• Answer switchboard calls, direct individuals as they come in to the office, forwarding calls.
• Capable of working independently, but knows when to reach out for assistance when needed.
• 1-3 years of experience as a receptionist
• Experience in Outlook, and TEAMS, must be able to form calendar invites, book conference rooms, use TEAMS for document uploads and chat.
• Have a professional and polished demeanor