Executive Admin Assistant

Administrative Assistant

• Type: Contract (with potential extension/conversion)
• Location: Hybrid in Malvern, PA (3 days on site)
• Schedule: M-F, standard shift
• Compensation: $30-32/hour

Responsibilities:

• Maintains calendars on a timely and accurate basis for assigned management
• Schedules meetings promptly and accurately, proactively mitigating scheduling conflicts
• Organizes and prioritizes daily tasks to meet changing priorities
• Coordinate meetings mindfully, avoiding instances of back and forth
• Ensure all proper resources are available at meeting location, even if it moves
• Plan for adequate time for travel to off-site meetings
• Help the manager stay on schedule
• Proactively schedule skip levels evenly throughout the year and track completion
• Provide thorough and proactive travel support

Qualifications:

• At least two years of experience in administrative/executive assistance
• Tech-savvy with proficiency in MS Suite, scheduling and note-taking software
• Strong interpersonal, organizational, and multitasking skills
• Ability to adapt quickly and take directly easily
• Exceptional calendar management skills
• Undergraduate degree preferred