Entry Level Coordinator - Full-time

Job Summary

The entry level Project Coordinator  supports branch operations by assisting with clerical, administrative, and accounting functions related to job management. This entry-level role plays a key part in the day-to-day office operations, including customer communication, billing, accounts receivable, and project coordination. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced office environment.

What You’ll Do

• Support project administrative activities from start to finish
• Provide professional customer service and communication
• Manage schedules accurately using office software
• Assist with accounts receivable and collections
• Track projects and prepare reports
• Maintain project documentation across multiple software platforms
• Manage details for multiple projects simultaneously
• Respond to customer questions and concerns
• Coordinate with internal teams to manage shared resources
• Perform accurate and timely data entry
• Issue and manage purchase orders and assist with accounts payable
• Work with temporary staffing agencies as needed
  
• Process and manage daily time records for payroll
• Attend meetings as required
• Timecards
• Perform additional duties as assigned

What We’re Looking For

• 1+ year of office administration or related experience
• Strong written and verbal communication skills
• Excellent data entry accuracy
• Experience with accounts receivable or billing
• Proficiency with Windows-based systems and office software
• Working knowledge of Outlook, Excel, and Word
• Strong time management and organizational skills
• Ability to handle confidential information with discretion
• High attention to detail and sense of urgency
• Ability to multitask in a fast-paced environment
• Work Environment
  • Professional, in-office setting
  • Regular use of standard office equipment (computers, phones, copiers, filing systems)
  • This position is on-site and cannot be performed remotely 8am-5pm