Timecard Data Coordinator - Full-time

Department: Nursing Administration SVH
Exempt: No
Schedule: DAYS
Position Type: Full Time 0.6 FTE or More
FTE: 0.800000
Base Wage: $ 22.61 to $ 33.92

Location: Skagit Valley Hospital

The information described in this job description has been designed to indicate the general nature of the work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Other information:

Job Summary
Timecard Data coordinator in conjunction with department leadership, staffing requirements, scheduling and Timecard Management for Skagit Valley Hospital Patient Care Services areas. Responsible for coordinating timecard support and data entry, creating and generating reports and performing general clerical duties.

Essential Functions
Ensures payroll and staffing schedules are accurate and complete prior to submission to department leadership. Perform daily changes in Kronos, as well as maintain staff schedules within Kronos and scheduler program. Monitors and reports overtime, premium pay and contractual requirements for patient care staff. Assures staffing and pay rule compliance with contract requirements and SVH policies and procedures. Ensures pay rules are accurate and consistently applied. Assists in the coordination of daily staffing requirements and scheduling of nursing services, including standby, on a 24-hour basis. Under the direction of department leadership, assist in developing staffing schedules, when required, in accordance with established matrix, budgetary restraints and SVH policies and procedures. Notifies appropriate personnel and department leadership of compliance issues. Coordinates unit master schedules and distributes to appropriate personnel in a timely manner. Maintains and enhances a variety of databases, statistics and reports. Assembles dashboards as required in support of department, committee and/or leadership requirements. Actively participate in all quality improvement activities. Performs general clerical duties in a timely manner as required. Assists co-workers, patients, visitors, physicians and others in a courteous and professional manner. Processes telephone calls appropriately, in a courteous and timely manner. Complies with SVH policies and procedures. Performs other duties as assigned by Clinical Leadership or designee.

Education
High school diploma or equivalent. Minimum one (1) year post high school education.

Experience/Training
Minimum one (1) year clerical experience. Previous scheduling and data management experience required. Any combination of education and experience that would demonstrate the capability of performing the duties of this position will be considered.

License/Certifications
None.

Other Skills
Strong verbal, written and interpersonal communication skills. Proficient computer and office equipment skills. Must be able to proficiently utilize Microsoft Office and department specific applications to perform work. Experience with Meditech-Payroll, Kronos or similar automated time and attendance payroll system is preferred. Must have good organization skills and be able to work independently and coordinate multiple priorities. Understands the basic concepts of data management (collection, aggregation, display, storage, validity and reliability); principles of release and retention of information. Commitment to quality and collaboration in a team based environment. Strong customer service skills and attention to details required.

Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for long periods of time; when working in office. Repetitive tasks such as typing, sitting, answering phones, and interacting with computers and computer systems most of the day is a function of the position. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. This position requires working in an indoor, environmentally controlled environment when in the office.

Skagit Regional Health offers a comprehensive benefit package including medical, dental, vision, 457b/401a (retirement), long term disability, and paid time off to all employees holding an FTE of 20 or more hours per week. Eligible employees also receive sick time pay.