BAS Admin

Your primary role will be to assist your supervisor with the administrative tasks necessary to meet the department requirements.

 

Duties and Responsibilities for this position are varied and widespread and subject to change based on the needs of the company and supervisor’s

assignments.

 

• Data entry and utilization of company software program TRAX to include the entering of employee timesheets, creation of invoices to clients, ordering/purchasing parts and materials, completing new vendor paperwork, obtaining company and credit information for new clients, following up on outstanding invoices, and completion of payroll reports.
• Develops and implements the processes to assign and dispatch BAS Technicians to support trades and maintenance staff in troubleshooting and resolving problems with BAS system-controlled equipment.
• Tracking and confirming receipt of orders placed, approving, and reconciling purchase orders and employee work orders for time and materials used on jobs.
• Assisting with the creation of client proposals, submittal information, or any other type of document needed to complete the required tasks at hand.
• Completion of worker certified payroll reports.
• Registering company on client sponsored insurance programs (OCIP, CCIP) and entering monthly labor reports.
• Maintain a comprehensive list of ongoing projects and their status.

 

SKILLS NEEDED:

 

Proficient computer skills

Ability to successfully manage multiple tasks

Excellent communication skills – via telephone, email, and in person

Understanding of accounting principles and procedures

Previous Customer relations experience preferred

Previous Construction Contractor industry knowledge preferred

Must be able adapt to changing situations within ongoing projects

Must be able to work outside of normal business hours when necessary

Must be able to work from company office