PRODUCTION ASSISTANT

Description

The Production Assistant works with Account Executives, producers and teams to plan and execute live events. This role oversees scheduling, logistics, and on-site operations while maintaining strong client relationships with clients and vendors.  

BENEFITS

• 401k Safe Harbor with Employer 5% match
• Medical, dental, vision and life/disability offerings
• PTO and Holiday Pay
• Paid Sick Leave
• Eligible for annual increases based on performance
• Opportunities for professional growth

ESSENTIAL FUNCTIONS

Assist Sales Staff to Manage and Facilitate Events and Jobs.
Logistics & Scheduling

• Develop and maintain production timelines in coordination with Production and Warehouse Teams.
• Book labor, schedule crews, and coordinate internal equipment transfers.
• Arrange deliveries, pickups, and vendor logistics.

On-Site Operations

• Lead day-to-day activities during event “Set” and “Strike.”
• Oversee staging, production equipment, and safe execution of all production elements.

Client Relations & Business Support

• Manage active orders and quotes.
• Recommend alternative products based on cost, availability, or specifications.
• Identify additional solutions to enhance the client experience.
• Utilize quoting and inventory management systems for timely client responses.

Requirements

Required Skills & Qualifications 

• Education: Associate degree required; Bachelor’s degree in theater, film, arts management, or related field preferred.
  
• Experience:
  • 1+ year event planning
  • 1+ year event management
  • 1–3+ years live entertainment or production experience preferred
• Skills:
  • Strong understanding of staging and live event production.
  • Excellent problem-solving abilities under tight deadlines.
  • Strong communication and interpersonal skills for coordinating with creative teams, technical crews, and authorities.
• Additional Requirements:
  • Valid driver’s license
  • Flexible schedule; ability to work nights, weekends, and travel as needed

Work Environment

This role includes a mix of office work, warehouse coordination, and on-site event management. The pace is fast and deadline-driven, with frequent transitions between planning and hands-on production work. Travel—local and regional—is common based on event schedules.

 Schedule

• Monday–Friday, 8-hour shifts
• Weekends as required by event schedules