PROGRAM INTERN, FLEET SERVICES - Full-time / Part-time

About the Department

Position Duties

REFERENCE PROGRAM INTERN VIA 

• Provides a variety of services to the assigned division, department, or section.

• Maintains the necessary files and records to ensure access to desired information. Files may include administrative records, statistical information, materials related to office functions, miscellaneous vehicle records, and data entry. 

• Prepare monthly billing statements and pay invoices, create requisition requests, and complete Purchase Order change forms.

• Coordinate the assignment of pool cars.

• Detailed and accurate data entry into the Fleet Software.

• Retrieves data for reports and key performance indicators (KPI's).

• Complete paperwork for DMV to obtain tag and registration for SCSO vehicles.

• Perform customer service duties for walk-ins at the Fleet Maintenance Administration Office.

• Processes and files invoices and work orders, creates, maintains, and updates vehicle records in the Fleet Management, fuel (WEX), and key management systems.

• Utilizes division/department specific software to assist, gather, investigate and/or compile information for the assigned division or section.

• Prepares confidential documents as required.

• Performs all other duties as assigned or required.

Minimum Qualifications

REFERENCE PROGRAM INTERN VIA 

• Enrolled in a College or State University as a Junior, Senior or Master's student
• Must demonstrate the ability to communicate effectively, both verbally and in writing
• Ability to pass a background investigation
• Ability to type at least 30 correct wpm. A typing test is required as part of the pre-screening process
• Must possess and maintain a valid Florida Driver's License

Other Qualifications

REFERENCE PROGRAM INTERN VIA 

Regular and prompt attendance is mandatory in the performance of an employee's duties for this position, to include scheduled work hours, required training activities, calls for mandatory overtime needs, and calls for service during times of an emergency.

Extensive knowledge of Microsoft Office applications, business English, spelling, punctuation, arithmetic, modern office practices and procedures, including record-keeping methods; of all SCSO computer programs such as Café, SCSONet, MICAD, TUSCON, and ability to become FCIC/NCIC certified if needed for assignment.

Ability to maintain confidential information; to work independently and with little supervision on a variety of complex issues; to research, organize, and prepare accurate reports, summaries, and/or tabulations; to meet with and maintain effective working relationships with other departments, agencies, offices, and the general public.

WORKING CONDITIONS

The work environment for this position is in an office atmosphere.  Work is generally performed during normal business hours although the incumbent may be required to work any schedule that fulfills the needs of the position. 

PHYSICAL ATTRIBUTES REQUIREMENTS

Mobility-Mostly sedentary work, but some standing and walking; constant use of a computer

Visual-Constant overall vision; constant eye-hand coordination; frequent reading/close-up work

Dexterity-Frequent repetitive motion and reaching

Emotional/Psychological- Frequent public contact; decision-making and concentration

Special Requirements- Ability to behave respectably and with utmost integrity even when off duty. May be required to respond for any critical incident, manmade or natural. Some assignments may require working weekends, nights, and/or occasional overtime