Office Professional - Operations & Maintenance

Location: FFSD Operations & Maintenance Facility

Status: 12-Month Operation Level 3 Office Professional Non-Exempt (FLSA)

The Opportunity: Powering the District

In Ferguson-Florissant, we believe that a safe, clean, and functional environment is the foundation of student success. We are looking for a highly organized, professional, and proactive Operations & Maintenance Office Professional to lead the administrative heartbeat of our department. You aren't just an "assistant"—you are the logistical coordinator for our skilled trades, the primary contact for district-wide service requests, and the financial steward of our maintenance operations.

As part of the FFSD "New Chapter," you will ensure that our facilities support the brilliance of our students every single day. If you are a problem-solver who enjoys high-level coordination and the complexity of district-wide operations, your next chapter starts here.

Role Summary

As the Operations & Maintenance Office Professional (Level 3), you will coordinate the administrative, clerical, and logistical operations of the Facilities department. Working in a fast-paced, high-volume environment, you will manage work-order systems, coordinate with external vendors, track departmental budgets, and support the Director of Operations. You will serve as a vital link between the maintenance crews and the school buildings, ensuring that every facility request is handled with professional urgency and accuracy.

Why You’ll Succeed (Qualifications)

• Proven Mastery: 3–5 years of successful experience as a Secretary or Administrative Assistant is required. Experience in construction, facilities management, or a municipal/educational operations setting is highly preferred.
• The "Logistics" Expert: You possess advanced organizational skills and can manage shifting priorities, from emergency repairs to long-term capital projects.
• Tech Savvy: You are proficient in Google Workspace and Microsoft Office, with the ability to master specialized Work Order Management software and inventory systems.
• Financial Stewardship: You have a strong grasp of purchase orders, vendor invoicing, and budget tracking to ensure departmental fiscal responsibility.
• Relational Expert: You are a professional communicator who can coordinate effectively with diverse teams—from master plumbers and electricians to building principals and district executives.

Your Impact (Key Duties)

• Work-Order Coordination: Oversee the district’s maintenance request system, ensuring tasks are assigned, tracked, and closed out to keep our buildings in top shape.
• Vendor & Contract Management: Act as the primary point of contact for external contractors and suppliers; managing bids, insurance documentation, and service schedules.
• Financial Operations: Process departmental payroll/timecards for maintenance staff, manage purchase orders for parts and equipment, and assist in monitoring the multi-million dollar operations budget.
• Administrative Liaison: Provide high-level support to the Director of Operations, including preparing safety reports, managing departmental calendars, and coordinating fleet maintenance records.
• Safety & Compliance: Maintain critical records for building inspections, fire safety compliance, and environmental regulations to ensure a safe "New Chapter" for every student.

Your Leadership Partners

• Primary Support: Director of Operations & Maintenance
• District Support: Finance Department and Human Resources

The Logistics of Your Success

• Classification: Level 3 Office Professional Non-Exempt (FLSA)
• Work Year: 12-Month Calendar (Includes paid holidays and vacation accrual).
• Salary: Based on the Office Professional Salary Schedule, with placement determined by verified professional experience.
• Benefits: Full-time Eligibility (Medical, Dental, Vision, Life Insurance, & PSRS/PEERS Retirement).

The FFSD Advantage: Total Rewards & Support

We don't just hire staff; we invest in the people who keep us running.

• Work-Life Balance: In addition to standard holidays, 12-month employees accrue paid vacation time to recharge and reset.
• Health & Heart: 100% district-paid medical, dental, and vision plans, plus access to our Ferg-Flor Care district health clinic for your wellness.
• Professional Growth: Opportunities for specialized training in facilities software, project management, and leadership.
• Stability & Community: Join a dedicated team that takes immense pride in the physical heritage and future of the Ferguson-Florissant community.

About Our Schools

The Ferguson-Florissant School District is a community-centered district in suburban St. Louis. We recognize that our buildings are more than just brick and mortar—they are the safe havens where the future is built. We are fiercely committed to maintaining the highest standards for our 10,000 students and the staff who support them.

Hiring Timeline

• Application Deadline: April 8, 2026

Ready to keep our district moving forward? Join our fantastic team today!