Maintenance & Asset Coordinator

Specific Role:

We’re looking for a detail-oriented and dependable Maintenance & Asset Coordinator to join our team at EMIT Technologies. In this role, you’ll support the Facilities & Maintenance Manager by coordinating maintenance systems, asset tracking, compliance requirements, and supply chain activities. You’ll play a key role in maintaining accurate data, ensuring proper documentation, and supporting efficient execution of maintenance work to minimize downtime and control costs.

Key Accountabilities:

• Facilities & Maintenance Systems Coordination & Execution
• Maintain and update maintenance software, including scheduling, reporting, and tracking of maintenance activities
• Ensure all assets are properly set up with accurate records, identification, and lifecycle data
• Assist in scheduling preventive and corrective maintenance tasks and follow up to ensure timely completion
• Ensure all maintenance work orders are properly documented, including labor, parts, and total cost by asset
• Support tracking of total cost of ownership and maintenance spend across assets

Facilities & Maintenance Supply Chain & Vendor Coordination

• Coordinate ordering of maintenance parts and supplies for planned and unplanned work
• Schedule and coordinate contractors for specialized maintenance and repair services
• Organize, stock, and maintain critical spare parts inventory, ensuring high-risk components are readily available
• Track inventory levels and support replenishment of critical spares to prevent downtime
• Assist in monitoring contractor performance, lead times, and cost efficiency
• Support contractor grading based on cost, quality, responsiveness, and overall performance

Asset & Documentation Coordination

• Maintain complete and organized documentation for all assets, including parts, service, and operator manuals
• Ensure documentation is readily available within systems for technician use
• Support asset and vehicle tracking, including setup, identification, and status updates
• Assist with maintaining vehicle records such as registrations and insurance

DOT Compliance & Regulatory Support

• Assist in maintaining DOT compliance documentation, tracking, and reporting
• Ensure inspections, certifications, and required records are up to date
• Maintain organized and accessible records for audits and regulatory reviews
• Communicate potential compliance gaps to the Facilities & Maintenance Manager

Facilities & Maintenance KPI Tracking & Analysis

• Track and compile facilities and maintenance KPIs on a regular basis
• Analyze trends in downtime, asset performance, maintenance costs, and service frequency
• Support development of reports highlighting cost, reliability, and performance trends
• Assist in grading assets based on cost of ownership, downtime, and reliability

Administrative & System Support

• Ensure all maintenance activities are properly entered and closed out in the system
• Support continuous improvement of maintenance processes, workflows, and data accuracy
• Coordinate communication between maintenance, operations, and vendors as needed
• Assist the Facilities & Maintenance Manager with reporting, tracking, and special projects

Qualifications:

• Previous experience in maintenance coordination, asset management, or facilities support preferred
• Familiarity with maintenance management systems (CMMS) and inventory tracking tools
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Basic understanding of maintenance operations, equipment lifecycle, and spare parts management
• Proficient in Microsoft Office or similar systems for tracking and reporting
• Strong communication skills and ability to work cross-functionally with teams and vendors
• Reliable, proactive, and committed to continuous improvement

Physical & Safety Requirements:

• Ability to lift up to 25–50 lbs. as needed
• Comfortable working in both office and shop/warehouse environments
• Always use applicable PPE when in designated areas
• Follow safety protocols when handling materials or interacting with equipment

We are an equal opportunity employer and welcome candidates from all backgrounds.