Office Staff - Secretary (Alpha Hart Lewis Elementary) Part Time-9 months, 2025-26

POSITION PROPERTIES

 

Position Title

Office Staff (AHL Elementary School)

Schedule / Grade

Grade 27

Job Code

xxSEC09741

FLSA

Non-exempt

Calendar

SEC9

Benefits

Eligible – 60 day waiting period (Retirees not Benefit eligible)

Contract Type

Notification

Bargaining Unit

None

Revised Date

05/30/2025

 

PURPOSE

This position will keeps accurate attendance records and assist with the maintenance of disciplinary records. This position will provide administrative support to the main office including, but not limited to welcoming visitors and clerical work.

This position is part-time, 20 hours a week. Monday through Friday 8 AM to Noon

 

ESSENTIAL RESPONSIBILITIES AND DUTIES

• The Office Personnel is responsible for:
  -Greeting visitors
  -Answering telephones
  -Filing paperwork
  -Sorting mail

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

 

DISTRICT EXPECTATIONS

 

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit

 

REPORTING RELATIONSHIPS

 

Reports To:   Principal and Assistant Principal

Supervises:  None

 

QUALIFICATIONS

 

Minimum:  High school diploma 

 

Preferred:  Prior clerical experience. Additionally, familiarity with computer programs and/or a quick learner of new ones.

 

The ideal candidate will have a professional yet friendly demeanor, demonstrate the ability to work well with a variety of individuals in a fast-paced environment, and be detail oriented.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

ADA REQUIREMENTS

 

Language:  Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students.

 

Computation:  Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing.

 

Reasoning:  Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.

 

Technology:  Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.

 

Other Skills and Abilities:  Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.

 

Physical Demands:While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.

 

Attendance:  Consistent and regular attendance is an essential function of this position.

 

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.

 

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

 

Equal Opportunity Employer