FBS Specialist I

Job Title

FBS Specialist I

Agency

Texas A&M University

Department

FMO Financial Management Operations

Proposed Minimum Salary

Commensurate

Job Location

,

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Specialist I, within Texas A&M University’s Centralized Finance and Business Services, under general supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Essential Duties and Tasks:

• Perform daily physical inventory certifications for all assets located across campus

• Monitor progress of certifications and ensure accurate data entry and updates

• Manage asset changes, perform error checks, and address discrepancies

• Investigate missing or mis-accounted assets and report findings

• Contribute to process improvements for inventory certification and asset management

• Process and maintain asset records by printing and physically affixing permanent asset tags to all newly purchased departmental assets

• Initiate and process the documentation required for the transfer or disposal of departmental inventory,

• Ensuring accurate and timely updates in the asset management system

• Serve as a primary point of contact for departmental staff, providing support and timely resolution to inquiries regarding asset location, tagging protocols, and new equipment purchases

• Respond to department and system member inquiries via phone calls, emails, and the ticketing system in a timely and professional manner

• Provide accurate information and assist with resolving issues related to fixed asset processes, policies, or procedures

• Document and track inquiries, ensuring follow-up and resolution of outstanding requests

• Collaborate with other departments as needed to ensure accurate and consistent responses

Clerical Support

• Initiates data entry into various systems

• Initiates basic payment inquiry research and responses or correction entries

• Performs other clerical tasks as assigned

• May assist with data entry corrections

• May assist with missing items for reconciliation

• May assist with gathering transaction data/information

Accounting / Purchasing Support

• Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors

• May assign costing allocations to payables

• May create invoices

• Assigns commodity or account codes to requisitions and invoices as directed

• Checks routine/standard transactions for compliance and approval as directed

• Sets up invoices or receipts within systems to process payments

What you need to know

Salary: $18.68/hour

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• High School Diploma or equivalent combination of education and experience

• One year of related experience

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications

• Ability to multitask and work cooperatively with others

• Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors:

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.