Justice Court Clerk Trainee (JP5) - Sierra Vista - Full-time / Part-time

About the Department

Position Duties

As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

TYPICAL DUTIES: (Illustrative Only) Answers routine incoming phone calls, emails, and questions from the public and court personnel; sorts and stamps incoming court documents; receives and receipts monies in accordance with Minimum Accounting Standards; retrieves and delivers court documents and files to various locations within the Courthouse; maintains accurate and complete digital and physical files; collects data to maintain multiple logs and monthly/quarterly reports for the department; prepares correspondence and court notifications for mailing; accepts, marks, and maintains exhibits according to established procedures; records court proceedings digitally and uses court forms to create a record of the proceedings; enters data for sentencing, dispositions, and financial assessments; process interfaces with statewide AZPOINT system.

Minimum Qualifications

High school diploma or equivalent and one (1) year experience in performing clerical or legal clerical work. An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.  Must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance.

PREFERRED QUALIFICATIONS: Preference may be given to individuals who read, write, and speak Spanish.  

Other Qualifications

Knowledge of:

• business English, spelling, and arithmetic; 
• clerical and office practices and procedures.

Skill in:

•  using data processing systems and other office equipment and machines.

Ability to:

• follow written and verbal instructions;
• apply basic math skills to include accounting/bookkeeping principles, which include verifying daily cash intake and balancing end-of-day processes in accordance with Minimum Accounting Standards;
• establish and maintain effective working relationships with employees, other agencies, and the public;
• read, write, and speak English;
• communicate effectively verbally and in writing.

WORK ENVIRONMENT: Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.  

PHYSICAL REQUIREMENTS: Essential functions of this position require: lifting, manual dexterity, ability to communicate.

Light Work: Exerting up to 20 pounds of force; frequently lifting or carrying of objects weighing up to 10 pounds requires a good deal of walking, standing or involves sitting most of the time with some pushing and pulling of arm or leg controls. 

Mental Application:  Utilizes memory for details and verbal instructions, requires emotional stability, critical thinking, adaptability and creative problem-solving skills.