Administrative Assistant - ATS Richmond, (Rockville) VA (55711)

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world, and our mission is to deliver assurance through precise technical and professional services.

Applied Technical Services is looking for a proactive and highly organized Administrative Assistant to join our team at ATS Richmond in Rockville, VA. This full-time role (40 hours/week) is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative and operational responsibilities. This position plays a critical role in supporting office management, billing and invoicing, scheduling, and client coordination.

Responsibilities:

• Provide comprehensive administrative and office management support to ensure smooth daily operations in a fast-paced office environment.
• Support key financial processes, including time, expenses, billing, invoicing, accounts payable, and accounts receivable, in coordination with internal finance teams.
• Interpret and process customer purchase orders in accordance with company policies.
• Serve as a primary point of contact for customer inquiries, ensuring professional and timely communication.
• Maintain accurate records, reports, and filing systems; organize and archive documentation in compliance with company standards.
• Collaborate with other ATS locations to coordinate documentation and work processes.
• Arrange and manage all aspects of travel logistics for personnel, including airfare, accommodations, and rental vehicles.
• Perform additional administrative duties and special projects as assigned by management.