Executive Administrative Assistant for Teaching & Learning - Full-time

At Platte County School District, we believe our learners thrive because of extraordinary educators - those who inspire curiosity, create meaningful experiences, and build strong connections. Here, you’ll find a community that values innovation, growth, and belonging.

This position will begin during the 2025-26 school year.

Apply as an external applicant if you are a:

• Substitute Teacher
• Student Teacher

:

• Health insurance paid for employees
• District Wellness Center
• Defined Benefit Plan - PSRS or PEERS
• Employee Assistance Program
• Paid Annual Leave Days
• Life, vision, and dental insurance available to employees
• Health Savings Account and Cafeteria Plans available
• Tax-deferred employee plans
• Sick leave pool
• Staff Wellness Classes available at no charge
• Excellent working environment

--- From PDF Description --- Platte County School District Executive Administrative Assistant - Teaching & Learning Job Description Purpose Statement The job of Executive Administrative Assistant - Teaching & Learning is done for the purpose/s of providing a wide variety of complex and confidential administrative support to the Teaching & Learning Team; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities for the overall effectiveness of the Teaching & Learning Department. This job reports to Executive Director of Teaching & Learning Essential Functions Compiles data from a wide variety of sources (e.g. time sheets, calendars, expenditures/budget, Internet research, Student Information System, specialized software, etc.) for the purpose of preparing reports, making recommendations, and/or preparing information for assigned administrator. Coordinates a wide variety of projects, functions and/or program components (e.g. meetings, in-service events, vendors, patrons, etc.) for the purpose of completing activities and/or delivering services in a timely fashion. Maintains and processes a wide variety of manual and electronic documents files and records (e.g. department websites, budget data, financial records, reports, state/federal reporting, audit documentation, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Monitors a wide variety of activities on behalf of Teaching & Learning (e.g. program components, meeting arrangements, account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements. Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees. Prepares a wide variety of reports, documents and correspondence (e.g. letters, memorandums, meeting minutes, charts, operational procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. Procures supplies and materials for the purpose of maintaining availability of required items. Reconciles account balances and purchase card statements for department for the purpose of maintaining accurate account balances and ensuring compliance. Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions. Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Executive Administrative Assistant - Teaching & Learning Page 1 of 2 -- 1 of 2 -- Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using job related software applications (Microsoft Office and Google Workspace), preparing and maintaining accurate records; and planning and managing projects. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; common office machines; and concepts of grammar and punctuation; and office methods and practices. ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities, communicating with diverse groups, maintaining confidentiality, meeting deadlines and schedules, setting priorities, working as part of a team, and working with frequent interruptions; working extended hours. Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, 15% standing. This job is performed in a generally clean and healthy environment. Experience: Job related experience with increasing levels of responsibility is required in 3-5 years of job- related experience with increasing levels of responsibility required. FLSA Status Approval Date Salary Grade Non Exempt Education: High school diploma or equivalent. Revised Date Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator. Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Required Testing Certificates and Licenses None Specified None Specified Continuing Educ. / Training Clearances Mandated Reporter Training District Required Trainings Criminal Background Clearance Executive Administrative Assistant - Teaching & Learning Page 2 of 2 -- 2 of 2 --