IVF Coordinator (MA, LVN, or RN)

Los Angeles Fertility Center (LARC) is a state-of-the-art fertility clinic providing comprehensive services, from foundational care to advanced reproductive technologies. We are committed to compassionate, patient-centered care and supporting patients and families at every stage of the fertility journey. We are seeking a full-time, on-site, experienced IVF Coordinator to join our Encino/Los Angeles team. Certification as a Medical Assistant, LVN, or RN is strongly preferred.

JOB FUNCTIONS AND RESPONSIBILITIES

Primary Responsibilities (in coordination with assigned physician)

• Understand and carry out all functions of the position
• Coverage for physician
• Meet with potential patients and review the LARC process, options, and expectations
• Coordinate the activities that are required to initiate the treatment plan, i.e. surgery, IUI, IVF, PGS, etc.
• Ensure that all tasks and responsibilities are carried out effectively and efficiently
• Prepare IVF cycle start list
• Prepare calendar/schedules for patients
• Coordinate IVF cycles and communicate with agencies and other 3rd Party representatives
• Maintain patient/couple medical records, including consents and authorizations
• Provide patient education and health teaching as appropriate, including injection technique
• Schedule Intrauterine Inseminations (IUI’s)
• Order medications for IVF /IUI patients

Secondary Responsibilities

• Assist physician with office procedures
  • Diagnostic and monitoring ultrasounds
  • Diagnostic procedures
• Set up equipment/room for procedures
• Perform Procedures
  • Venipuncture
  • Start IV’s (licensed/certified personnel) and management of IV therapy
• Administer medications
• Meet with cycling patients
  • Review instructions
  • Answer questions
  • Confirm that patient/couples have appropriate medications/prescriptions
• Assist physician in providing informative and effective communication with patient/couples
  • Schedule procedures, tests and office visits
  • Pre/post operative surgical teaching; surgery coordination
  • Pre/post operative embryo transfer instructions
• Patient phone calls, including afternoon callbacks with test results/instructions
• Maintain SART worksheets
• Follow-up communication with patient/couples, i.e. test results and medication adjustments
• File normal lab results in patients’ charts
• Report abnormal results to primary physician
• Provide coverage for other nursing team members during vacations or illness
• Maintain current inventory of supplies and medications to avoid overstocking and/or running out of supplies, and to keep medication dates current
• Provide patient education and health teaching as appropriate
• Clean and stock the rooms thoroughly weekly, and daily on an as needed basis
• Clean and sterilize instruments daily
• Clean the autoclave monthly and keep a current log
• Maintain medical equipment in good condition and arrange for repair as necessary
• Keep a log of all maintenance and dates of service
• Clean/turn over rooms
• Stock exam and procedure rooms daily
• Vital signs
• SART*
• Schedule out patient surgeries
• Assist with procedures
• Other duties as assigned

Team Player

• Adhere to LARC Policies and Procedures
• Adhere to LARC dress code
• Provide excellent customer service
• Maintain LARC customer service image
• Maintain a positive attitude
• Accept responsibility and accountability for actions
• Assist and cooperate with administration and supervisors
• Be proactive to eliminate crisis management
• Maintain confidentiality in all aspects of daily work, recognizing that many confidential documents and conversations will need to be relayed
• Demonstrate regard for the dignity and respect of all LARC team members and visitors
• Be flexible and open to change
• Champion effective and consistent communication, both orally and in writing
• Coordinate efforts to work effectively with others in a manner that is productive, recognizing that this creates continued development of the “team” concept
• Interact with other LARC team members in a way that promotes a harmonious and cooperative working environment
• Participate in performance improvement activities
• Attend all meetings as required
• Maintain cleanliness throughout facility
• Keep work area and surrounding areas in a clean and organized manner
• Maintain proper attendance and punctuality to ensure that the practice operates in an efficient and cost-effective manner
• Maintain a positive attitude
• Demonstrate regard for the dignity and respect of all employees, medical staff, patients, vendors and visitors
• Demonstrate effective and consistent communication
  • Keep work area and surrounding areas in a clean and organized manner
  • Accept responsibility and accountability for actions
  • Coordinate efforts to work effectively with all other LARC team members in a manner that is productive, recognizing that this creates continued development of the “team” concept
  • Interact with all other LARC team members in way that promotes a harmonious and cooperative working environment
  • Participate in performance improvement activities
  • Assist and cooperate with administration and supervisors 
  • To be flexible and open to change