Document Manager

Summary

Primarily responsible for managing the intake, handling, and storage of documentation for organizations, review, process, scan and photocopy files and documents, write reports, archive materials, and ensure seamless document operations.

Minimum Qualifications

• Education –Bachelor’s degree in Business Administration, Construction Management, or related area.
• 2 years’ experience in document management or similar position.
• Experience using document management systems.
• Proficient in Microsoft Office Suite.

Knowledge, Skills and Abilities

• Proficient typing and editing skills.
• Detail-oriented and meticulous work ethic.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Professional integrity and sense of responsibility and accountability.

Essential Functions

• Handle intake, scanning, verification, and storing documents.
• Filing and archiving relevant documentation.
• Retrieving files for other employees and customers when needed.
• Create templates for documents, file types, and document databases.
• Review, edit, up documents for accuracy and compliance.
• Control the flow of documents in and out of the department.
• Take charge of all document identification, classification, and filing.
• Collect and register all technical documents such as drawings and blueprints in the company’s system.
• Reporting errors or developments regarding document storage.
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence.
• Ensure the secure destruction and disposal of sensitive documents.
• Updating and maintaining document management systems and physical records.
• Maintaining the security of confidential documents.
• Assist employees with accessing documents through the document management system.
• Perform other duties as assigned.