Receptionist / Office Assistant

Function: Answers incoming calls, directs calls to the proper person, filing invoices, and greet/sign-in visitors. Ensure
the office facility responsibilities are fulfilled as listed below and support departments across the organization as
requested.

Reports to: Sr. Director of Human Resources

Essential Duties and Responsibilities: Duties include the following (other duties may be assigned)
Receptionist:
• Answers and transfer incoming calls
• Order: business cards, name badges, name plates and rep bag
• Maintain inventory spreadsheet for business cards, name badges, rep bags
• Process outgoing mail with postage machine
• Manage postage machine funds
• Manage Data Safe schedule
• Greet and sign-in temps and visitors
• Assist other department with projects as needed
• Maintains front desk tidiness
• Monitor Chairman's reserved parking spot
• Maintain conference rooms
Office Assistant:
• Order office supplies and maintain supply rooms
• Set up new employee work area
• Maintain coffee and vending machines (order coffee)
• Monitor and maintain break room, executive kitchen and restrooms
• Order bi-monthly lunches
• Works with accounting to ensure all credit card purchases receipts are accounted for
• Ensures First Aid Kits are kept in-stock
• Assist with set-up and clean up for HR Events
• Maintains water coolers company wide
• Operates/ manages copier
• Manages copy work areas

Physical and Environmental Conditions:
Stands and bends up to 30% of the day. Sits up to 50% of the day. Facility maintenance 50% of the day. Some lifting
required, up to 25 lbs.

Minimum Qualification and Experience:
2+ year of experience in a receptionist role. Excellent written and verbal skills are essential. Detail orientated and
organize. Intermediate computer skills with Microsoft, Excel and filing experience. Must have the ability to learn to operate
the receptionist desk and follow procedures. Superior communication skills are required. Must be able to multi-task,
demonstrate high attention to details, and time management. Switchboard experience required. Punctuality and good
attendance is a must. Work professionally as a team member in conjunction with other employees and departments