Administrative Assistant to Operations Manager **Must have Construction, Real Estate, and/or Operati

Top Job

Located in Astoria, NY

Salary: 22.00

Administrative Assistant to Operations Manager
📍 Astoria, Queens, NY (On-site)

A growing construction contractor is seeking a highly organized and proactive Administrative Assistant to support the Operations Manager. This role is ideal for someone with 2-3 years of experience in construction, real estate, or property management who thrives in a fast-paced, detail-oriented environment.

Key Responsibilities

• Act as the gatekeeper for the Operations Manager and company leadership
• Read and interpret project plans and proposals
• Coordinate communication across internal departments and external partners
• Prepare and type proposals, contracts, and documentation
• Manage permitting and badging requirements for field projects
• Schedule and track integrity testing, ensuring timely follow-ups
• Liaise with architects, engineers, consultants, and GCs on project updates and punch lists
• Review contracts to ensure scope alignment and proper language
• Oversee repair processes and warranty-related investigations
• Coordinate job site walkthroughs and attendance
• Take detailed notes during weekly operations and submittal meetings and follow up on action items
• Monitor project schedules and flag potential issues to leadership
• Ensure compliance with safety standards and company procedures
• Maintain strong relationships with employees, vendors, and stakeholders

What We're Looking For

• 2-3 years of relevant experience in construction, roofing, real estate, or property management
• Strong organizational, multitasking, and communication skills
• Ability to work independently and handle multiple priorities
• Comfortable acting as a point of coordination across teams
• Proficiency in Microsoft Office and Google Workspace
• High attention to detail and ability to manage feedback constructively

Qualifications

• High School Diploma or GED (or equivalent experience)
• Familiarity with construction or roofing operations strongly preferred
• Reliable, punctual, and team-oriented

Compensation & Benefits

• $22/hour starting pay
• Full benefits package: medical, dental, vision, and life insurance

Work Environment

• 100% on-site role in Astoria, Queens
• Fast-paced, collaborative team environment with growth potential

#2843ST

Express Office: Queens (Northwest)

44-02 11th Street

Suite 616

Long Island City, NY 11101