HR Administrative Assistant

A well established company in Laguna Woods is seeking a Human Resources Administrative Specialist to start immediately. The ideal candidate is bilingual in Spanish with some exposure to HR and understands the importance of confidentiality, while being approachable, friendly, and eager to help.

This position involves receptionist activities and a variety of routine clerical duties for the HR department. This is a temp to hire position with a starting pay-rate of $20-22 per hour based on experience. The schedule is 8am-5pm, Monday - Friday.

Key Responsibilities:

• Greets employees, applicants, and guests and directs individuals to proper location or individual; provides routine information to employees and callers; answers telephone and assures front office coverage. Opens, sorts and distributes mail.
• Provides information to the public concerning position openings and activities. Communicates in English and Spanish to job applicants and Spanish-speaking employees. Checks employment applications to ensure completeness. Forwards original application to assigned HR Generalist.
• Assists in coordinating HR employee events. Assists in coordinating New Hire Bus Tours.
• Tracks Sexual Harassment training certifications for new hires and retraining. Performs a bi-annual I-9 audit of active employees.
• Verifies the accuracy and completeness of Human Resources files optically imaged by MIS; accesses and retrieves documents from the OnBase system.
• Assists in tracking and processing invoices and check requests.
• Assists Human Resources staff with projects including preparing material on the computer, filing, copying and distribution of materials.
• Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress via tracker, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier, and; respects the diversity of our work force in actions, words and deeds.

Required Skills:

• Strong interpersonal and communication skills.
• Problem-solving and conflict resolution skills.
• Organizational and time management skills.
• Proficiency in MS Office Suite.

Qualifications:

• Bilingual in English and Spanish; Conversational and writing
• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred but not necessary).
• Some Administrative, Front Desk/Receptionist experience
• Human Resources or Recruiting experience is a big plus!