Project Coordinator

Salary: $55000 - $70000

JOB SUMMARY:

The Project Coordinator supports project operations by coordinating schedules, tracking project documentation, and assisting with daily jobsite logistics. This role also manages dispatch functions for a designated branch area, ensuring crews, equipment, and resources are scheduled efficiently to meet project and customer needs. The position serves as a key point of communication between field crews, project managers, and customers.

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RESPONSIBILITIES AND DUTIES:

• • Assist Project Managers with project coordination and administrative tasks
  • Track and maintain project documentation, including schedules, work orders, and job files
  • Support processing of RFIs, submittals, and change orders (as applicable)
  • Involvement in preparing quotes and 3-D lift plans
  • Ensure timely completion of quotes with detailed organization of bid documents and attachments
  • Ensure all job site information, rigging requirements, setup details are noted on the job from Field Estimators. Attach files to job and lift plans when applicable
  • Monitor project progress and provide updates to management
  • Assist with job cost tracking, billing support, and data entry
  • Review invoices for approval
  • Review job specific company purchase orders
  • Maintain organized and accurate project records
  • Coordinate daily and weekly schedules for field crews and equipment
  • Dispatch crews to jobsites based on project needs and priorities
  • Communicate schedule changes and updates to field staff in a timely manner
  • Track crew locations, job status, and completion timelines
  • Ensure efficient utilization of labor and equipment
  • Review and approve daily timecards prior to Payroll Processing
  • Serve as a liaison between field crews, customers, and internal teams
  • Respond to customer inquiries regarding scheduling and job status
  • Communicate delays, issues, or changes to appropriate stakeholders
  • Support branch operations with general administrative duties
  • Other duties as assigned by management

QUALIFICATIONS AND SKILLS:

• • Associates degree or 2+ years of equivalent work experience in Construction and/or Equipment, Trucking leasing/rental field, dispatching or project coordination.
  • Excellent verbal and written communication skills.
  • Ability to prioritize and manage changing schedules
  • Construction or equipment rental experience strongly preferred.
  • Ability to work independently and as part of a team.
  • Experience in a diverse work environment; ability to connect with key decision makers as well as field operation contacts.
  • Proficient in using MS Office Suite.
  • Excellent organizational skills, attention to detail and problem solving skill set

PHYSICAL DEMANDS:

• • While performing the duties of this job, the employee is required to sit, stand, walk, stoop or crouch.
  • Work environment is well light, air conditioned/heated office environment.
  • Primarily office-based with occasional jobsite interaction.
  • This position is based in the Topeka branch office and supports field operations. The role requires frequent communication with field personnel and may involve a fast-paced, deadline-driven environment.

GENERAL DUTIES and EXPECTATIONS:

• Adhere to Company Code of Conduct/Ethics and Core Values.
• Ability to multi-task, prioritize and manage time effectively in daily & weekly work schedules to meet deadlines and commitments.
• Contribute to the professional culture within the office and company overall.
• Ensure security of information in all matters pertaining to company, client, and customer information.
• Support the efforts of senior management and sales staff by maintaining a business network of contacts and clients.
  • 40-hours work week in pursuit of company objectives.

To learn more about Wilkerson Crane Rental, Inc., please visit:

Website: www.WilkersonCraneRental.com

Facebook: www.facebook.com/wilkersoncranerental/

LinkedIn: https://www.linkedin.com/company/wilkersoncranerental/