Administrative Assistant

The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast‑paced, compliance‑driven environment.

•Key Responsibilities

• Process, review, and file high volumes of confidential documents with accuracy and timeliness
• Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements
• Perform data entry, document indexing, and records management with strict attention to detail
• Handle sensitive information discreetly, ensuring confidentiality and data security at all times
• Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval
• Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures
• Identify discrepancies or missing information and follow up to resolve issues promptly
• Assist with audits, compliance reviews, or records requests as needed
• Adhere to retention schedules and destruction protocols for sensitive materials
• Provide general back‑office administrative support to ensure smooth daily operations

Required Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework preferred
• 1+ years of administrative, back office, or office support experience
• Proven experience handling confidential or sensitive information
• Strong attention to detail and accuracy in a high‑volume environment
• Proficiency in Microsoft Office (Outlook, Word, Excel) and document management systems
• Excellent organizational and time management skills
• Ability to follow detailed procedures and comply with policies and regulations
• Dependable, professional, and discreet
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