Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office operations in Kirkland, Washington. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative tasks organized, and responding to changing needs throughout the day. The person in this role will serve as a key point of contact for visitors while helping with office coordination, communication, and general support activities.

Responsibilities:
• Welcome visitors and employees with a friendly, detail-oriented presence and ensure the front desk area reflects a positive office experience.
• Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and relay messages in a timely manner.
• Maintain shared office refreshments and supplies by restocking snacks and monitoring items needed for daily operations.
• Sort incoming mail, coordinate deliveries, and assist with routine errands that support the needs of the team.
• Provide administrative support such as arranging meal pickups, assisting with scheduling needs, and helping coordinate travel when requested.
• Support the preparation of guest attendance lists and related logistics for hosted events, including company suite gatherings at sporting events.
• Use Microsoft Outlook and other Microsoft Office tools to manage communication, calendars, and general front desk coordination.
• Assist with additional office processes and administrative tasks as priorities shift throughout the workday.• Previous experience in reception, front desk coordination, or a similar customer-facing administrative role.
• Strong interpersonal skills with the ability to represent the office in a courteous and detail-focused manner.
• Comfortable answering inbound calls and handling a multi-line phone system with accuracy and efficiency.
• Ability to stay flexible, manage competing tasks, and adapt to changing office needs.
• Proficiency with Microsoft Office, including Outlook, for communication and scheduling.
• Experience providing administrative assistance and general office support in a fast-paced environment.
• Strong organizational skills and attention to detail when managing visitors, mail, and daily office tasks.