Office Services Associate

We are looking for a dependable Office Services Associate to support daily workplace operations for a client site in Phoenix, Arizona. This is a Contract position suited for someone with strong office support experience, strong communication skills, and a hands-on approach to maintaining organized service areas. The role includes print and mail support, document handling, conference room upkeep, and general office replenishment while working in a fast-paced work environment.

Responsibilities:
• Manage day-to-day back-office requests, including copying, scanning, mail distribution, and document intake, while following established service standards.
• Record work accurately using required logs and confirm that all job instructions are complete before starting assignments.
• Organize incoming tasks by urgency, sequence work efficiently, and deliver completed items within committed turnaround times.
• Communicate proactively with supervisors and client contacts regarding deadlines, service updates, or issues that may affect completion.
• Perform basic troubleshooting on office equipment and assist with loading paper, toner, and other supplies to keep machines operational.
• Help maintain conference rooms and shared office spaces by tidying areas and restocking workplace essentials as needed.
• Review completed work for accuracy and quality, and contribute to a consistent standard across team output.
• Handle sensitive documents with discretion and follow workplace policies for confidentiality and secure processing.
• Support additional front-of-house or hospitality-related service needs, including reception coverage and audio/visual assistance, when required.• High school diploma or equivalent required.
• At least 1 year of experience in office services, administrative support, or a similar office environment.
• Strong customer service and interpersonal skills with the ability to work effectively with clients and internal teams.
• Solid organizational skills and close attention to detail when managing multiple assignments and deadlines.
• Ability to work independently, use sound judgment, and escalate issues appropriately when needed.
• Comfortable working in a fast-paced setting and adapting to changing daily priorities.
• Ability to lift up to 50 pounds regularly and perform physical tasks related to mail, supplies, and equipment support.
• Familiarity with general office equipment and willingness to learn machine operation procedures through on-site training.