Executive Assistant

• Role: Administrative Staff – Executive (Contract to Hire)
• Location: Boston, MA
• Schedule: Onsite 4 days per week
• Tentative Pay Range: $25 per hour

Role Overview

In this role, you’ll partner closely with senior leaders to keep priorities moving, communications clear, and logistics running smoothly. You’ll act as a trusted administrative partner, coordinating calendars, meetings, travel, and cross‑team communication in a fast‑paced, high‑visibility environment.

Responsibilities

- Serve as the primary administrative partner to executive leadership providing proactive high-touch support.

- Manage complex calendars and meeting logistics coordinate conference rooms and prepare agendas materials and presentations to support effective decision-making.

- Coordinate domestic and international travel expenses and invoice processing track follow-ups to ensure requests are completed accurately and on time.

- Collaborate regularly with partners across global locations maintaining professionalism discretion and a customer-service mindset.

Required Qualifications

- 5 years of administrative experience supporting senior or executive-level leaders.

- Strong proficiency with Microsoft 365 Word Excel PowerPoint Outlook Teams.

- Ability to manage multiple priorities shift gears quickly and independently organize work to support more than one stakeholder.

- Sound judgment and discretion when handling sensitive and confidential information ability to anticipate needs and surface risks early.

- Experience coordinating complex travel multi-leg itineraries time zones and last-minute changes.

- Comfortable in a fast-paced environment able to stay calm resourceful and solutions-oriented under time pressure.

- Strong interpersonal skills and professionalism when working with a wide range of teams roles and locations.

- Excellent written and verbal communication skills.

- Highly detail-oriented with a focus on accuracy follow-through and continuous process improvement.