Maintenance & Parts Coordinator

• Research vendors and suppliers to ascertain most cost-efficient source of supplies.
• Request appropriate purchase order approvals. Performs data entry of purchase orders on computer and tracking sheets as required.
• Process all assigned purchase orders in a timely and accurate manner, assuring vendor deadlines are met for timely delivery to meet repair requirements.
• Track backorders, arranges with vendors for delivery and notifies Maintenance Manager as to the expected delivery date. Responsible to track POs for full receipt over time and follow-up with incomplete or missing orders
• Collaborate, coordinate, and escalate vendor issues while working with all departments.
• Claim procedures for short/overage and damaged shipments. Refuse incorrect deliveries or otherwise arrange for returns.
• Ensure accuracy and timeliness of all invoice and purchase order processing.
• Reconciliation of parts and supply invoices
• Support for all aspects of stock management
• Maintain supplier, part detail, inventory information and part asset assignment in CMMS Master file.
• Maintenance parts purchasing / receiving / bar coding / warehousing / Work Order Entry
• Assist Maintenance Manage in planning/coordination of PM routine and scheduling with operations group for scheduled downtime and maintenance.
• Issue parts, records withdrawal, and up-date Computerized Maintenance Management System (CMMS)
• Assist maintenance personnel with work order maintenance. Review mechanic daily work orders for service’s performed and parts that were used.
• Prepare reports as needed and file/record the reports as required.
• Ad hoc duties as required within the department

At IFCO, we believe that a diverse, equitable and inclusive workplace makes us a more relevant, more competitive, and more resilient company. We welcome applicants from all backgrounds, ethnicities, cultures, and experiences. IFCO is an equal opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender identity or expression, veteran status, or any other legally protected status.