Administrative Services Coordinator

Administrative Services Coordinator

$26-27/hr. (contract to hire)

Essential Duties and Responsibilities:

·      Provide administrative support services for Director, Travel & Events including but not limited to:

• • Coordinate internal meetings including room space, set-up, food and beverage services, and overall on-site set-up and support during meetings.
  • Provide catering services as directed. Provide services for catering supply orders as directed.
  • Provide miscellaneous sourcing for meeting and catering supplies and equipment as needed.
  • Provide travel services as directed.

·      Provide administrative and support services to the Management Services Specialist and complete all tasks assigned.

·      Provide administrative and support services to the Office Services Division including but not limited to:

• • Initiate and process Purchase Orders as needed.
  • Coordinate equipment maintenance and repair for kitchen and catering, and the print shop and mail room equipment.
  • Provide backup services in the print shop and mail room including incoming mail distribution, the preparation of outgoing mail, and copy and printing services, when needed.

·      Perform FOB activations, deactivations, and report generation as necessary.

·      Initiate and maintain requests for building services and supplies.

·      Maintain duplicate keys for all doors and furniture.

·      Provide back-up services for reception functions as needed.

·      File, photocopy and fax as needed.

·      Maintain a high level of service to clients, members and internal staff.

·      Additional duties and responsibilities as required.

Requirements:

• A minimum of 3 years’ experience in office administration.
• Working on-site 5 days a week in a professional office setting.
• Demonstrated maturity, diplomacy and excellent people skills. Ability to maintain confidentiality.
• Demonstrated proficiency in software applications including but not limited to Microsoft Office365 and Adobe.
• Demonstrated technical ability to learn new software programs as needed.
• Strong verbal and written communication skills.
• Strong organizational skills with an excellent attention to detail.
• Professional and service-oriented demeanor with the ability to interact and work with a variety of personalities.
• Ability to multi-task and handle multiple projects simultaneously.